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Summary

OCID:: ocds-h6vhtk-036b3d
Published by:: Durrington Multi Academy Trust
Authority ID:: AA78047
Publication date:: 24 September 2022
Deadline date:: 04 November 2022
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Durrington Multi Academy Trust (DMAT)consists of a large secondary school, Durrington High School with 1620 students on roll, and a one form entry primary school, The Laurels with 185 students. Durrington High School is one of the largest schools on the South Coast, benefitting from fantastic facilities and grounds, DMAT’s Research School and Centre for Initial Teacher Training are based at Durrington High School. The Laurels are small school achieving fantastic levels of attainment in a very challenging geographic area.

The tender process is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities to ensure students and staff at both schools can learn and work in a clean, safe and hygienic environment. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 1 April 2023 to 1 April 2026 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed cost per annum for the provision of cleaning services.

The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all cleaning services within the Multi Academy Trust, which currently includes Durrington High School and The Laurels Primary School.

Site plans for both current schools are included.

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price.

The three-year contract value at the point of the current contract being awarded (1 April 2020) was: -

Durrington High School £572,869.46

The Laurels Primary School £56,133.08

DMAT expects the successful contractor to enable the continued development of cleaning services. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the Trust.

The Trust believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students.

As a Trust we are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need. It is therefore imperative that the successful contractor shares our passion, enthusiasm and desire for our students to succeed.

Please be advised that this contract will be let on a 3 + 2 years basis.

See SQ Document for further details.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Durrington Multi Academy Trust

C/O The Boulevard, Worthing

West Sussex

BN13 1JX

Telephone: +44 1276673880

E-mail: tenders@litmuspartnership.co.uk

NUTS: UKJ2

Internet address(es)

Main address: https://dmat.education/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmustms.co.uk/respond/J8W84UNB9N

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Durrington Multi Academy Trust ~ Cleaning Services Tender

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Supplier will be required to provide cleaning services for Durrington Multi Academy Trust, at the following schools:

•Durrington High School, The Boulevard, Worthing, West Sussex, BN13 1JX

•The Laurels Primary School, Winterbourne Way, Worthing, West Sussex, BN13 3QH

II.1.5) Estimated total value

Value excluding VAT: 1 048 337.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ2

Main site or place of performance:

Surrey, East and West Sussex

II.2.4) Description of the procurement

The contract offered covers the scope for the provision of all cleaning services within the Multi Academy Trust, which currently includes Durrington High School and The Laurels Primary School.

Site plans for both current schools are included.

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price.

The three-year contract value at the point of the current contract being awarded (1 April 2020) was: -

Durrington High School £572,869.46

The Laurels Primary School £56,133.08

Please be advised that this contract will be let on a 3 + 2 years basis.

See SQ Document for further details.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 048 337.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2028

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/11/2022

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/12/2022

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-West-Sussex:-School-cleaning-services./J8W84UNB9N

To respond to this opportunity, please click here: