Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
07762614
Unit 3 Maisies Way
Alfreton
DE55 2DS
UK
Contact person: Jonathan Tomalin
Telephone: +44 1246395610
E-mail: jonathan@eem.org.uk
Fax: +44 1246395610
NUTS: UKF
Internet address(es)
Main address: https://eem.org.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Door Entry, Access Control, CCTV and Warden Call Installs and Maintenance
Reference number: EEM0037
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 272 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three Consortium and Advantage South West. The membership list for these three consortium may be obtained from the following website addresses:
www.westworks.org.uk (https://www.westworks.org.uk)
www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)
www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)
EEM are conducting this tender exercise to procure a Door Entry, Access Control,
CCTV & Warden Call Installs and Maintenance Framework to replace two existing
Frameworks which have expired. The Framework will provide EEM Members with a
provision covering the services below:
The Framework will be split into the following workstream Lots:
Lot 1 - Door Entry Install & Maintenance.
Lot 2 - Auto Access including Auto Gates Roller Shutters Install & Maintenance.
Lot 3 - Warden Call Install & Maintenance.
Lot 4 - CCTV Installs & Maintenance.
Lot 1 - Lifts Installs and Refurbishment
Lot 2 - Lifts Servicing and Maintenance
The above lots were further split and tendered and awarded based on the three geographical area sublots:
Sublot 1 - Midlands
Sublot 2 - National
Contracting Authorities who requires a single service provider to manage the service can compliantly procure a single supplier via EEM0037. Contracting Authorities can use either a Direct Selection or via Mini Competition to appoint a service provider from the Framework.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
100 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
42000000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Description of the procurement
Includes the design and installation / extension to an existing door entry and access control systems. Lot 1 also covers servicing, repairs and planned preventative maintenance of door entry and access control systems. All systems installed via Lot 1 of this Framework should be carried out in in line with the NSI code of practice NCP109 or equivalent. The equipment covered under this lot shall include, but not be restricted to, the following:
Vandal resistant weatherproof keypad proximity reader with speech units Door entry panels
Audio door entry handsets
Universal lock releases
Electromagnetic maglock and bracket sets
Door release push buttons
Proximity tags
230V / DC power supply unit
Emergency break-glass units
PC proximity controllers
Biometric fingerprint readers
Manufacturer's approved software
Cables and containment
Lot 1 Door Entry & Access Control is split into geographical sublots and EEM reserve
the right to appoint up to 8
Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
II.2.5) Award criteria
Quality criterion: A) Servicing
/ Weighting: 15
Quality criterion: B) Servicing Scenario
/ Weighting: 15
Quality criterion: C) Door Entry and Access Install
/ Weighting: 10
Quality criterion: D) SOR's
/ Weighting: 5
Quality criterion: E) Call Out Rates
/ Weighting: 5
Cost criterion: Quality
/ Weighting: 50
Cost criterion: Minimum Competence
/ Weighting: Pass / Fail
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Auto Access Including Auto Gates, Roller Shutters Install and Maintenance
II.2.2) Additional CPV code(s)
34928300
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKJ
UKK
UKL
II.2.4) Description of the procurement
Includes the design and installation / extension to existing gates, barriers, automatic doors, and roller shutters. Lot 2 also covers servicing, repairs and planned preventative maintenance for each of these systems. All systems installed via Lot 2 of this Framework should be carried out in in line with the Health & Safety Executive guidance provided in their document 'Revision of Standards for Powered Doors, Gates, and Barriers: The equipment covered under this lot shall include, but not be restricted to, the following:
Sliding doors
Automatic opening doors
Roller shutters
Raise and lower barriers
Powered arms
Sensors
Loops
Hinges / brackets
Fire switches
Fob readers
Controls
Push button maglocks
Operating mechanisms
Manufactures of operating software
Mains powered motors
Carriages
Transformers
Cables and containment
Locks
Hydraulic units
Lot 2 Auto Access, Auto Gates and Shutters is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Minimum Competence
/ Weighting: Pass / Fail
Cost criterion: A) Servicing
/ Weighting: 15
Cost criterion: B) Servicing Scenario
/ Weighting: 15
Cost criterion: C) Servicing Scenario
/ Weighting: 10
Cost criterion: D) Installs
/ Weighting: 5
Cost criterion: E) Call Out Rates
/ Weighting: 5
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Warden Call Install & Maintenance
II.2.2) Additional CPV code(s)
50330000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Description of the procurement
Includes the design and installation / extension to existing warden call / assisted living systems. Lot 3 also covers servicing, repairs and planned preventative maintenance of all equipment. The equipment covered under this lot shall include, but not be limited to, the
following: Personal alarms - supplied as either a pendant, wrist strap, pull cord etc. that can be connected to a base unit. Activity monitors or sensors - that can detect movement in the home eg bed or chair occupancy sensor, occupancy sensor, epilepsy sensor, incontinence sensors, temperature extreme detector, property exit sensor and flood detectors etc. Fall detectors - that can either be worn on a cord around the neck or around the wrist and can sense a serious fall and raise an alarm at a monitoring centre. Base unit (dispersed or hard wired) - that can be connected to a telephone wire or ethernet cable for digital solutions and receive signals from personal sensors and from other sensors positioned around the home. Must have communication functionality built into them eg microphone. Alarm linked smoke detector - CO2 sensors when activated automatically sounds an alert to the user and sends a distress call to the Response Team. Sensor water - minimises risk of flood going undetected for a long time. Sensor door contact - minimises risks involved in looking after individuals in assisted or shared living accommodation. Provides and alert when a resident goes off site potentially losing their bearings. Sensor temperature - temperature extremes / heat centres are highly beneficial for residents who may be suffering from dementia who may leave food cooking too long or forget to turn their heating on in winter.
Sensor movement - the sensor will read any individual body temperature compared to that of the room and measure this in a form of infrared radiation. Personal attack transmitter - IPX4 water resistant as standard complete with periodic supervisory signal checks for system integrity. Ceiling pull chord switch - pull chord switch for WCs or other areas for extra peace of
mind. Call logging - keeps a full audit trail of events, search and product management reports, dual monitoring, alert staff when a door is opened or a doorbell is pressed. Pages - call messages direct to members of staff for a rapid response. Display units - clear displays to relay call messages to staff. Panels - configured together in a wireless network to provide a radio footprint to cover the building / site. All work shall be carried out in compliance with the following British Standards or of an equivalent standard. Lot 3 Warden Call is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Minimum Competence
/ Weighting: Pass / Fail
Cost criterion: A) SOR's
/ Weighting: 15
Cost criterion: B) Maintenance
/ Weighting: 15
Cost criterion: C) Scenario 1
/ Weighting: 5
Cost criterion: D) Scenario 2
/ Weighting: 5
Cost criterion: E) Call Out Rates
/ Weighting: 10
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
CCTV Installs and Maintenance
II.2.2) Additional CPV code(s)
35125300
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Description of the procurement
Lot 4 covers the design and installation / extension to existing CCTV installations.
Lot 4 also covers servicing, repairs and planned preventative maintenance of CCTV systems. All systems installed via Lot 4 of this Framework must be ONVIF approved CCTV systems that are not ONVIF approved will not be considered for this Framework. The equipment covered under this lot shall include:
All cameras - monochrome and colour static and fully functional All cameras, lenses, monitors, camera housings, pan tilt units, telemetry receivers, network video recorders, network switches, transmission of output equipment, cloud recording / transmission equipment
All monitors (LCD and TFT)
All video and digital recording devices
All computer, printers and software components
All equipment associated with the CCTV installation
All IR equipment associated with the CCTV installation
All wiring and containment relating to the CCTV installation
Lot 4 CCTV Systems is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Minimum Competence
/ Weighting: Pass / Fail
Cost criterion: A) CCTV Maintenance
/ Weighting: 15
Cost criterion: B) Installation SOR's
/ Weighting: 15
Cost criterion: C) CCTV Scenario 1 and 2
/ Weighting: 10
Cost criterion: D) Cloud Based CCTV Scenario 3
/ Weighting: 5
Cost criterion: E) Call Out Rates
/ Weighting: 5
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-006333
Section V: Award of contract
Lot No: 1
Title: Door Entry
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/08/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Baydale Control Systems Ltd
03885564
Darlington
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CCSS Ltd
03543850
Witham
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Direct Systems (Chesterfield) Ltd
08403319
Chesterfield
UK
NUTS: UKF
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Alphatrack Systems Ltd
02863196
Southampton
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Ltd
03376202
Romford
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ABCA Systems Ltd
06294877
Killingworth
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Harmony Fire Ltd
10427303
Yeovil
UK
NUTS: UKK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
ASM Access Ltd
07027381
Worcester
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 40 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Access Control
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/08/2022
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ABCA Systems Ltd
06294877
Killingworth
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CCSS Ltd
03543850
Witham
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Ltd
03376202
Romford
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Baydale Control Systems Ltd
03885564
Darlington
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 20 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Warden Call
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/08/2022
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ABCA Systems Ltd
06294877
Killingworth
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tunstall Healthcare UK Ltd
01332249
Whitley
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Ltd
03376202
Romford
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Legrand Assisted Living Healthcare
00115834
Birmingham
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Baydale Control Systems Ltd
03885564
Darlington
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ventro Ltd
08765695
Plymouth
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CCSS Ltd
03543850
Witham
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Allhand Ltd T/A Harrold Jones Services
01409926
Birmingham
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 250 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: ABCA
Title: CCTV
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/08/2022
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
ABCA Systems Ltd
06294877
Killingworth
UK
NUTS: UKC
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OpenView Security Solutions Ltd
03376202
Romford
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Alphatrack Systems Ltd
02863196
Southampton
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Harmony Fire Ltd
10427303
Yeovil
UK
NUTS: UKK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Baydale Control Systems Ltd
03885564
Darlington
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CCSS Ltd
03543850
Withham
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tailored Fire and Security Group
05238812
Manchester
UK
NUTS: UKD
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Secom PLC Ltd
02585807
Kenley
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 6 250 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the
framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3
partners
consortia - Westworks(www.westworks.org.uk (https://www.westworks.org.uk)
(https://www.westworks.org.uk (https://www.westworks.org.uk))
Advantage South West
(www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)
and SouthEast Consortium
(www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)
A full list of current members is available at
www.eem.org.uk (https://www.eem.org.uk) (https://www.eem.org.uk
(https://www.eem.org.uk))
2) any future member of EEM or our partner consortia and in all cases being an
organisation
which has applied to join EEM or our partner consortia in accordance with the
applicable constitutional documents;
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
26/09/2022