Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Coal Authority
200 Lichfield Lane
MANSFIELD
NG184RG
UK
Contact person: Joe Keir
Telephone: +44 1623637410
E-mail: joekeir@coal.gov.uk
NUTS: UKF15
Internet address(es)
Main address: https://www.gov.uk/government/organisations/the-coal-authority
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://inbye.coal.gov.uk/s2c/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://inbye.coal.gov.uk/s2c/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Replacement Project Management System
Reference number: CA18/05334
II.1.2) Main CPV code
72263000
II.1.3) Type of contract
Services
II.1.4) Short description
The Coal Authority invites you to tender for the provision of implementing and providing ongoing support and maintenance for the replacement project management system from PWA to Project Online.
Specifically the Authority is looking to identify a supplier that is able to achieve the following four outline scopes of requirement:
• Deployment and implementation of the new project and programme management software to replace the Authority's current Microsoft in PWA software. This being Microsoft Project Online.
• Migration of the existing data set under PWA
• To provide initial and then ongoing training and support including any system changes and development throughout the life of the contract
• To provide ongoing service management and maintenance of the replacement system
The opportunity is for an initial 3 year period with an option to extend by a further year.
The scope is detailed within the Replacement Project Management System Specification and associated documents and tenderers are advised to read and consider all aspects of the tender document before preparing your tender submission.
The aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract.
All documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/
Please contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48331000
48332000
72212331
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
UKM
UKN
Main site or place of performance:
Mansfield, Nottinghamshire
II.2.4) Description of the procurement
The Coal Authority invites you to tender for the provision of implementing and providing ongoing support and maintenance for the replacement project management system from PWA to Project Online.
Specifically the Authority is looking to identify a supplier that is able to achieve the following four outline scopes of requirement:
• Deployment and implementation of the new project and programme management software to replace the Authority's current Microsoft in PWA software. This being Microsoft Project Online.
• Migration of the existing data set under PWA
• To provide initial and then ongoing training and support including any system changes and development throughout the life of the contract
• To provide ongoing service management and maintenance of the replacement system
The opportunity is for an initial 3 year period with an option to extend by a further year.
The scope is detailed within the Replacement Project Management System Specification and associated documents and tenderers are advised to read and consider all aspects of the tender document before preparing your tender submission.
The aim of the documents is to outline the minimum requirements needed by the Authority should your organisation be awarded the contract.
All documents are freely accessible on our procurement portal which can be found at this address - https://inbye.coal.gov.uk/s2c/
Please contact Joe Keir - Procurement Business Partner - joekeir@coal.gov.uk if there are any queries.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
One option to extend by a further 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/10/2023
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/10/2023
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Coal Authority
Mansfield
NG18 4RG
UK
VI.5) Date of dispatch of this notice
01/09/2023