Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
UK
E-mail: roads@scotland-excel.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.scotland-excel.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds And Plant Equipment
Reference number: 1522
II.1.2) Main CPV code
43300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This framework agreement is for the Supply and Delivery of Grounds and Plant Equipment. The framework agreement is to provide Scottish local authorities and various other contracting authorities with a mechanism to procure various grounds and plant equipment including, but not limited to, handheld equipment, pedestrian push and self-propelled equipment, mowers, specialist equipment, winter maintenance equipment, sweepers and Vacuums, ride on and utility vehicles including quad bikes, tractors, tractor mounted and towed equipment and vehicle mounted equipment, excavators, pedestrian operated plant, ride on rollers, static plant, forklift/tele-handlers, trailers, loaders, dumpers, dozers, pavers, planers, mechanical chip spreaders, bond coat sprayers, mobile pot hole fillers and pressure washers to undertake vital works and council services. Scotland Excel members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
NOTE: This opportunity is for PURCHASE of equipment and does not include hire options.
II.1.5) Estimated total value
Value excluding VAT:
32 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Handheld Equipment
II.2.2) Additional CPV code(s)
16000000
16160000
43325100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of Handheld Equipment, such as Chainsaws, Trimmers, Strimmers, Blowers and Augers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
1 280 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 2
II.2.1) Title
Push and Self-Propelled Equipment
II.2.2) Additional CPV code(s)
16000000
43325100
16150000
16160000
16310000
16311000
16140000
16130000
16710000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of push and self propelled equipment such as mowers, line marking machines, edgers, stump grinders, cultivators and clarifiers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
4 480 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 3
II.2.1) Title
Seasonal and Specialist Equipment
II.2.2) Additional CPV code(s)
16000000
43325100
34390000
34144440
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of Seasonal & specialist Equipment, such as Gum removal machines, pedestrian sweepers and vacuums and winter road maintenance equipment for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
1 280 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 4
II.2.1) Title
Grounds Vehicles, Tractors and Equipment
II.2.2) Additional CPV code(s)
16000000
43325100
16700000
34144000
34144700
34223300
34223310
34390000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of Grounds Vehicles and Equipment, such as golf course maintenance vehicles and equipment, Ride on, utility and towed equipment in addition to tractors, tractor and other vehicle mounted equipment for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
8 960 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 5
II.2.1) Title
Plant Excavation Equipment
II.2.2) Additional CPV code(s)
16000000
43325100
43260000
43262000
43262100
34142300
43211000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of plant excavation equipment such as excavators, dumpers and dozers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
4 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 6
II.2.1) Title
Pedestrian Operated Plant Equipment
II.2.2) Additional CPV code(s)
16000000
43325100
43312400
43312500
43315000
43300000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of pedestrian operated plant such as rollers, compactors, and vibro rammers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
640 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 7
II.2.1) Title
Plant Vehicles and Equipment
II.2.2) Additional CPV code(s)
16000000
43325100
43312400
43316000
34223200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of plant vehicles and equipment such as ride on rollers, towed bowsers and cable drum trailers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
1 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 8
II.2.1) Title
Static Plant
II.2.2) Additional CPV code(s)
16000000
43325100
43413100
42123400
42122130
31120000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of static plant such as mixers, compressors, generators and pumps for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
960 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 9
II.2.1) Title
Plant Lifting Equipment
II.2.2) Additional CPV code(s)
16000000
43325100
42415110
42415100
34390000
42415200
42415210
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of plant lifting equipment such as forklifts, telehandlers, trailers and loaders for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
3 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 10
II.2.1) Title
Plant Road Surfacing Equipment
II.2.2) Additional CPV code(s)
16000000
43325100
43312100
43312200
43312000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of plant road surfacing equipment such as mechanical chip spreaders, pavers, planers, bond coat sprayers and mobile pothole fillers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
4 160 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot No: 11
II.2.1) Title
Pressure Washers
II.2.2) Additional CPV code(s)
16000000
43325100
42924200
42924300
42924730
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.
II.2.4) Description of the procurement
Supply and delivery of pressure washers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.
Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.
Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
640 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
1. SPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements
2. SPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual lot.
INSURANCE REQUIREMENTS:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
ALL LOTS
EMPLOYERS (COMPULSORY) LIABILITY INSURANCE - no less than GBP 10 million in respect of each and every claim.
PUBLIC/PRODUCTS LIABILITY INSURANCE - Minimum of GBP 10 million, any one claim, and in the aggregate for products.
MOTOR VEHICLE INSURANCE - statutory Third Party motor vehicle insurance to a minimum indemnity limit of GBP 5 million in respect of each claim and without limit to the number of claims for property damage, and unlimited for Third Party injury.
For bidders who will sub contract parts of the business, it is a requirement that the bidder requires to provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors’ vehicles are appropriately insured and maintained.
Minimum level(s) of standards required:
OTHER ECONOMIC AND FINANCIAL REQUIREMENTS:
A search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable risk should it be appointed onto the proposed Framework Agreement.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
1. SPD (Scotland) Question 4C.10 - Subcontracting
2. SPD (Scotland) Question 4D.1 - Quality Assurance Schemes
3. SPD (Scotland) Question 4D.1 - Health and Safety Procedures
4. SPD (Scotland) Question 4D.2 - Environmental Management Standards
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria apply separately in relation to each individual lot.
Minimum level(s) of standards required:
SPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING:
Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement.
If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate SPD (Scotland) Response for all Parts of the SPD (Scotland) Qualification Envelope, except Part 4 (Selection criteria).
SPD (SCOTLAND) QUESTION 4D.1 - QUALITY ASSURANCE SCHEMES:
The tenderer must have the following:
The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
OR
A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
SPD (SCOTLAND) QUESTION 4D.1 - HEALTH AND SAFETY PROCEDURES:
The tenderer must have the following:
The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
OR
A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.
SPD (SCOTLAND) QUESTION 4D.2 - ENVIRONMENTAL MANAGEMENT STANDARDS:
The tenderer must have the following:
The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
OR
A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control)
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Scotland Excel will require the members of any tendering group of entities (including, but not limited to, consortium members, members of a group of economic operators and / or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).
For full details of the conditions relevant to the proposed framework agreement, and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section "I.3) Communication" of this Contract Notice).
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 25
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
Electronic auctions may be used where competition is re-opened for the purposes of awarding a Competitive Order. If required, the Council will issue information on how electronic auctions will operate at the appropriate time.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-034442
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/10/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/10/2023
Local time: 12:00
Place:
Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR on https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force.
Scotland Excel is a central purchasing body procuring this framework on behalf of the following contracting authorities (and successor bodies):
- 32 local authorities in Scotland
- Scotland Excel associate members: http://www.scotland-excel.org.uk/home/aboutus/ourmembers/Ourmembers.aspx
- Tayside Contracts
- NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978
- Scottish Prison Services (SPS) and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service
- Scottish Government
- Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies.
- Any integration authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014.
The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel.
Tenderers are advised that the envisaged maximum number of participants that might be appointed to this framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement.
Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Member Authority or Associate Member which will be settled by them during call off of a contract under this proposed Framework Agreement.
IMPORTANT NOTE FOR TENDERERS: For some lots, particular requirements apply, including but not limited to, the requirement to evidence conformance with the Tender Specification in all lots . Bids MAY be excluded from evaluation (in whole, or in part) if they do not include the information required in accordance with instructions given. Bids may be subject to a specific EVALUATION APPROACH in particular circumstances detailed in the instructions. Further detailed information and instructions are contained within the tender documents located within the Information and Instructions to Tenderers inc Evaluation Methodology document.
REBATE REQUIREMENTS
Bidders should note that retrospective rebates apply to this Framework. Further details are contained in the tender documents located within the Special Conditions and the Information and Instructions to Tenderers inc Evaluation Methodology document.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23789. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that Scotland Excel intends to include community benefit requirements. As part of your response within the Technical criteria, Bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents.
(SC Ref:728951)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session
VI.5) Date of dispatch of this notice
05/09/2023