Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Newcastle University
Newcastle University, Procurement Services, Kingsgate
Newcastle
NE1 7RU
UK
Contact person: Dr Emma Barksby
Telephone: +44 1912086298
E-mail: emma.barksby@ncl.ac.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.ncl.ac.uk
Address of the buyer profile: https://www.ncl.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
(NU/1782) Supply and Installation of a Clinical Data Management System and a Randomisation System
Reference number: DN629737
II.1.2) Main CPV code
48611000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The scope is for the supply, implementation and support for a Clinical Data Management System and Randomisation System to be used by all members of the NCTU, and by trial teams across multiple clinical sites, nationally and globally. The requirements are for established cloud-based, off the shelf solutions which are in use within clinical trial environments. The systems must be accessed via a web-based interface. The systems must have different user profiles to support the setting up, management and data removal for statistical analysis.
This tender process is divided two lots. Suppliers may submit a bid for one of the lots or both lots. Each Lot will be assessed separately. Lot 1 - Clinical Data Management System and Lot 2 - Randomisation System.
Note no award was made for Lot 2.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
600 000.00
GBP/ Highest offer:
2 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Clinical Data Mangeement System
II.2.2) Additional CPV code(s)
48814000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
The scope is for the supply, implementation and support for a Clinical Data Management System to be used by all members of the NCTU, and by trial teams across multiple clinical sites, nationally and globally. The requirements are for established cloud-based, off the shelf solutions which are in use within clinical trial environments. The systems must be accessed via a web-based interface. The systems must have different user profiles to support the setting up, management and data removal for statistical analysis.
II.2.5) Award criteria
Quality criterion: Technical and Functional Requirements
/ Weighting: 30
Quality criterion: Non Functional Requirements
/ Weighting: 10
Quality criterion: Usability
/ Weighting: 20
Cost criterion: Whole Life Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-025618
Section V: Award of contract
Lot No: 1
Contract No: (NU/1782)
Title: (NU/1782) Supply and Installation of a Clinical Data Management System and a Randomisation System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/08/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Assured Information Systems Ltd
5 Eaton Court Road
Colmworth Business Park
PE19 8ER
UK
NUTS: UKH12
Internet address(es)
URL: https://www.ncl.ac.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
600 000.00
GBP
/ Highest offer:
2 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Newcastle University
Newcastle upon Tyne
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Newcastle University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address referred to in part 1.1 above. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.5) Date of dispatch of this notice
07/09/2023