Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
UK
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.eastlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Mini- Competition for Annual Heating Servicing and All Inclusive Repairs & Maintenance for Domestic Council Properties in East Lothian
Reference number: ELC-23-0017
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
East Lothian Council is awarding to a Contractor to carry out Mini- Competition for Annual Heating Servicing and All Inclusive Repairs & Maintenance for Domestic Council Properties.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
6 527 470.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
39715200
39715210
44115220
44620000
44621110
44621111
50720000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
East Lothian Council is seeking to appoint a contractor for Annual heating & hot water servicing and all-inclusive 24 hour, 365/366 day repairs & maintenance of gas installations & appliances (circa 8470 properties); air source heat pumps (circa 150 properties); electric storage heaters (circa 350 properties); solid fuel appliances (circa 30 properties); solar panel systems (circa 150 properties); and unvented hot water storage systems (circa 300) in approximately 9000 domestic Council & Mid-Market homes (currently 52) within the boundaries of East Lothian.
East Lothian Council also undertakes a significant modernisation programme embracing a wide range of physical alterations to premises that might affect the safety of gas fittings e.g. extension, extracting/installing insulation, installation of kitchens and windows, etc. The contractor will be required to provide domestic gas engineering resource to support these programmes.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
A mini-competition under the Procurement for Housing EESSH 2 Framework was issued.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: ELC-23-0017
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/08/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Richard Irvin FM Limited
Unit A1 City South Office Park , Portlethen
Aberdeen
AB12 4XX
UK
Telephone: +44 1224367000
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 6 527 470.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Community Benefits are a requirement of this contract.
A summary of the expected community benefits has been provided as follows:
The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community.
(SC Ref:743679)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
08/09/2023