Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Lincoln
Brayford Pool,, Campus Way
Lincoln
LN6 7TS
UK
Contact person: Vasos Melides
Telephone: +44 1522837188
E-mail: vmelides@lincoln.ac.uk
NUTS: UKF3
Internet address(es)
Main address: www.lincoln.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Uninterruptible-power-supplies./2M7VECBSE4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/2M7VECBSE4
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply, Servicing and Maintenance of Uninterruptable Power Supply Units
Reference number: 398
II.1.2) Main CPV code
31154000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Lincoln are looking for a Supplier that will provide the University with UPS equipment, that the Supplier will conduct physical checks/inspections and make recommendations to improve the University’s UPS provision. All of the University’s UPS’s and battery equipment will be subject to the physical maintenance assessment checks (annual service visits), which shall be conducted every 12 months and not exceeding. The purpose of the maintenance visit is to check and assess the condition of existing equipment, and highlight any actions required to keep the equipment in a fully functioning state, without introducing any risk to the University.
II.1.5) Estimated total value
Value excluding VAT:
1 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31174000
31682510
51112000
II.2.3) Place of performance
NUTS code:
UKF3
UKF30
Main site or place of performance:
Lincolnshire,Lincolnshire
II.2.4) Description of the procurement
The University are looking for a Supplier that will provide the University with UPS equipment, that the will conduct physical checks/inspections and make recommendations to improve the University’s UPS provision. All of the University’s UPS’s and battery equipment will be subject to the physical maintenance assessment checks (annual service visits), which shall be conducted every 12 months and not exceeding. The purpose of the maintenance visit is to check and assess the condition of existing equipment, and highlight any actions required to keep the equipment in a fully functioning state, without introducing any risk to the University.
The University has invested heavily in its IT power infrastructure over the last 10 years, installing fully managed UPS and PDU solutions, bypass switches and by monitoring IT spaces with network-based monitoring appliances.
The campuses include over 30 buildings, with over 95% including IT infrastructure. Currently the University has over 100 UPS (uninterruptible power supply) installations, over 140 PDUs (power distribution unit) and circa 25 environmental and security monitoring appliances. The University is committed to providing UPS cover for a minimum of one hour in most of its buildings, to guarantee continual IT provision for most power supply incidents.
This contract will cover the supply, the maintenance, the servicing, installation, upgrading, consulting and remote support for all of the University's UPS requirements, including, but not limited to: UPS devices, batteries, battery packs/shelf, peripherals/consumables, racks, bypass panels, transfer switches, surveillance monitoring equipment, device and surveillance pack licences, annual software support etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Following the 48 month term of the contract, the contract will be reviewed and renewed if deemed appropriate.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 72 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/10/2023
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
11/10/2023
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
6 years
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://neupc.delta-esourcing.com/tenders/UK-UK-Lincoln:-Uninterruptible-power-supplies./2M7VECBSE4" target="_blank">https://neupc.delta-esourcing.com/tenders/UK-UK-Lincoln:-Uninterruptible-power-supplies./2M7VECBSE4</a>
To respond to this opportunity, please click here:
<a href="https://neupc.delta-esourcing.com/respond/2M7VECBSE4" target="_blank">https://neupc.delta-esourcing.com/respond/2M7VECBSE4</a>
GO Reference: GO-202398-PRO-23830778
VI.4) Procedures for review
VI.4.1) Review body
University of Lincoln
Brayford Pool,, Campus Way
Lincoln
LN6 7TS
UK
Telephone: +44 1522837188
E-mail: vmelides@lincoln.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum of 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to applicants of the award decision.
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
08/09/2023