Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Christian Action Housing Association Ltd (Enfield)
Benedict House, 61 Island Centre Way, Enfield
London
EN3 6GS
UK
Contact person: Nathan Liptrot
Telephone: +44 194275438
E-mail: nathan@clarityprocurement.co.uk
NUTS: UKI
Internet address(es)
Main address: https://www.christianaction.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./64U28326HC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Christian Action Housing Gas Servicing and Maintenance
Reference number: CAH/GAS/2023
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of the proposed Contract is the provision of Domestic & Commercial Gas & Heating Servicing, Installation and Maintenance Services to Christian Action properties.
II.1.5) Estimated total value
Value excluding VAT:
4 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50531100
42160000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
LONDON
II.2.4) Description of the procurement
The scope of the proposed Contract is the provision of Domestic & Commercial Gas & Heating Servicing, Installation and Maintenance Services to Christian Action properties.
There are approximately 857 domestic gas heating systems (with individual boilers or warm air units), 19 air source heat pump systems and 18 commercial heating plant rooms (serving around 450 properties). There will also be a number of unvented cylinders within the housing stock and the Successful Bidder will be required to support the Employer in improving its asset information for these appliances.
The Successful Bidder will be required to service and safety check the heating equipment and provide a fully comprehensive (3 star) repairs service to all domestic gas properties, including those that have no gas but are fed from the communal heating systems. Additionally, the Successful Bidder will be required to deliver around 65-70 boiler replacements on a planned and reactive basis each year (although this figure is due to fluctuate based on budget availability).
Full details of the Services for to be provided under the Contract are contained in the Specification set out at Appendix 1 of this ITT. The Successful Bidder will be required to comply with the Specification in providing the Services.
A single Contractor is required to deliver the entire Contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
It is envisaged that the Contract will last for an initial period of 5 years, with an option to extend at Christian Action’s sole discretion for up 3 additional years, giving a maximum potential term of 8 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/10/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
20/10/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Subject to take up of extension renewals, eight (8) years from contract award
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender is being administered on behalf of Christian Action Housing by Clarity Procurement Solutions Limited.
Potential Bidders wishing to participate in this tender opportunity are requested to:
Download and read the Invitation to Tender Document and supporting appendices to familiarise yourselves with Christian Action Housing’s requirements
Submit a completed Invitation to Tender Document in accordance with the tender instructions, noting the deadline submission of 12:00 hours on 20/10/2023.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./64U28326HC" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./64U28326HC</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/64U28326HC" target="_blank">https://www.delta-esourcing.com/respond/64U28326HC</a>
GO Reference: GO-202398-PRO-23830993
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.5) Date of dispatch of this notice
08/09/2023