Contract notice
Section I: Contracting
authority
I.1) Name and addresses
BOURNVILLE VILLAGE TRUST
219260
350 BOURNVILLE LANE
BIRMINGHAM
B301QY
UK
Contact person: David Miller
Telephone: +44 1737249475
E-mail: etenders@rand-associates.co.uk
NUTS: UKG
Internet address(es)
Main address: https://etenders.rand-associates.co.uk/
Address of the buyer profile: www.bvt.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenders.rand-associates.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenders.rand-associates.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SUPPLY AND INSTALLATION OF BESPOKE HERITAGE TIMBER WINDOWS AND DOORS
Reference number: BVT1001
II.1.2) Main CPV code
44221000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Bournville Village Trust are seeking to appoint a framework of Contractors to undertake the survey, detailed manufacturing drawings, manufacture, (Contractor Designed Portion), supply, delivery and installation of pre-finished and pre-glazed hardwood windows, external doors, frames and sidelights to front and side elevations of the Trust's heritage Properties located in the Bournville Village Conservation Area
II.1.5) Estimated total value
Value excluding VAT:
9 900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44221100
44221110
45421100
45421130
45421131
45421132
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Bournville Village Trust are seeking to appoint a framework of Contractors to undertake the survey, detailed manufacturing drawings, manufacture, (Contractor Designed Portion), supply, delivery and installation of pre-finished and pre-glazed hardwood windows, external doors, frames and sidelights to front and side elevations of the Trust's heritage Properties located in the Bournville Village Conservation Area
The proposed initial contract period will be 3 years commencing on or before the 2nd January 2024, with an option at the Trust's sole discretion to extend the service period by two further period each of 1 year up to a maximum total duration of 5 years. The contracts will be subject to provisions for earlier termination including a break clause, and annual renewals based on meeting and maintaining Key Performance Indicators.
The Contractors will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Trust and their residents and must be responsive to achieve collaborative working practices, innovation and continuous improvement,
The Contract will be based on JCT MTC Form of Contract 2016 with additional conditions and the Framework Agreement will be the JCT Framework Agreement 2016 (FA 2016).
The Trust cannot guarantee the extent or value of any works that may be awarded to the Contractor.
For Further details refer to the ITT and Specification documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All documentation can be downloaded from https://etenders.rand-associates.co.uk,
etenders@rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the "Portal") for downloading/submission of Procurement and Tender documentation and communicating requests for and responses to clarification.
All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account on etenders@Rand, users will receive an email with a link to activate their account.
Once activated and logged in , users will need the following code to register for their Tender Documentation: BVT1001
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/10/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/10/2023
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All documentation can be downloaded from https://etenders.rand-associates.co.uk, etenders@rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the "Portal") for downloading/submission of Procurement and Tender documentation and communicating requests for and responses to clarification.
All requests for Procurement documentation, communications and submission of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk. After creating an account on etenders@Rand, users will receive an email with a link to activate their account.
Once activated and logged in , users will need the following code to register for their Tender Documentation: BVT1001
Bidders may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 29th September 2023. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.
It is the Bidder's responsibility to regularly monitor communications raised and issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system. The identity of the Bidder seeking clarification will not be disclosed to other Bidders.
When uploading Tender documentation , Bidders must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time.
DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed tender submissions is 11th October 2023 at 15:00.
Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tender submissions and supporting documents will be visible to Bournville Village Trust and Rand Associates Consultancy Services Ltd only after the closing deadline. Should Bidders have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@Rand helpdesk by sending an email to eTenders@rand-associates.co.uk.
Bournville Village Trust reserve the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion.
Bournville Village Trust shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt , all costs incurred by any applicant and/or tenderer before signature of any contract with Bournville Village Trust shall be incurred entirely at that applicants/tenderer's risk.
The subject matter of the contract has been scoped to take into account the priorities of Bournville Village Trust relating to economic, social and environmental well-being. These are described in the Procurement Documents. Bournville Village Trust reserves the right to procure similar or identical works outside of the proposed Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Bournville Village Trust will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators.
The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before the Contracts are entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales.
After the expiry of the 10 day standstill period, the Contracting Authority will unless prevented by order of the High Court, conclude and enter into the Contracts.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 4AS
UK
VI.5) Date of dispatch of this notice
11/09/2023