Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
VIVID
Peninsular House, Wharf Road
Portsmouth
PO2 8HB
UK
Contact person: Mr Luke Stone
Telephone: +44 1256368722
E-mail: luke.stone@vividhomes.co.uk
NUTS: UKJ
Internet address(es)
Main address: http://www.vividhomes.co.uk
Address of the buyer profile: http://www.vividhomes.co.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
VIVID - for the provision of Building Material
Reference number: DN637362
II.1.2) Main CPV code
44000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
VIVID are a social housing provider, primarily operating within Hampshire. VIVID have offices based in Portsmouth and Basingstoke. We’ve 33,000 homes across Hampshire, Surrey, Berkshire, and West Sussex of which we maintain circa 27,000. We employ 250 trade staff who carry out approximately 134,000 repairs and maintenance jobs.
The previous/current agreement was commenced in 2018 for an initial 3-year period. The tender was structured so that one contractor was appointed per lot, with 5 lots being awarded. The new tender has been spilt into lots, breakdown below.
Lot Number Lot name Estimated Annual spend
Lot 1 General Building £2.1m
Lot 2 Plumbing, heating, and Gas Spares £3.1m
Lot 3 Electrical £1.6m
Lot 4 PPE and Workwear £180k
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
34 900 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
General Building
II.2.2) Additional CPV code(s)
44111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
II.2.5) Award criteria
Quality criterion: Technical and professional ability - Past contracts and relevant experience
/ Weighting: 5
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Stock
/ Weighting: 15
Quality criterion: Electronic van stock
/ Weighting: 15
Quality criterion: Reporting
/ Weighting: 10
Quality criterion: Supply chain challenges and Price fluctuations
/ Weighting: 10
Quality criterion: Mobilisation
/ Weighting: 10
Quality criterion: Account management and Innovation
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Plumbing, heating and gas spares
II.2.2) Additional CPV code(s)
44111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
II.2.5) Award criteria
Quality criterion: Technical and professional ability - Past contracts and relevant experience
/ Weighting: 5
Quality criterion: service delivery
/ Weighting: 20
Quality criterion: stock
/ Weighting: 15
Quality criterion: Electronic van stock
/ Weighting: 15
Quality criterion: Reporting
/ Weighting: 10
Quality criterion: Supply chain challenges and Price fluctuations
/ Weighting: 10
Quality criterion: Mobilisation
/ Weighting: 10
Quality criterion: Account management and innovation
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Electrical
II.2.2) Additional CPV code(s)
44111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
II.2.5) Award criteria
Quality criterion: Technical and professional ability - Past contracts and relevant experience
/ Weighting: 5
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Stock
/ Weighting: 15
Quality criterion: Electronic van stock
/ Weighting: 15
Quality criterion: Reporting
/ Weighting: 10
Quality criterion: Supply chain challenges and price fluctuations
/ Weighting: 10
Quality criterion: Mobilisation
/ Weighting: 10
Quality criterion: Account management and innovation
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
PPE and Workwear
II.2.2) Additional CPV code(s)
18100000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
II.2.5) Award criteria
Quality criterion: Technical and Professional ability - Past contracts and relevant experience
/ Weighting: 5
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Stock including core stock and specials
/ Weighting: 17.50
Quality criterion: Online access portal/hub/solution
/ Weighting: 17.50
Quality criterion: Reporting
/ Weighting: 12.5
Quality criterion: Mobilisation
/ Weighting: 12.50
Quality criterion: Account management and innovation
/ Weighting: 15
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-008878
Section V: Award of contract
Lot No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/07/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
STARK Building Materials UK Ltd
Binley Business Park, Mechant House, Harry Weston Road
Coventry
CV3 2TT
UK
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 21 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Plumbing, heating and gas spares
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/07/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
City Plumbing Supplies Holdings Limited [CPS]
Highbourne House, Eldon Way, Crick Industrial Estate, Crick
Northampton
NN6 7SL
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 31 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Electrical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/07/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
City Electrical Factors Limited
Georgina Mackie House, 141 Farmer Ward Road, Kenilworth
Warwickshire
CV8 2SU
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: PPE and Workwear
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/07/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
PWS [Protective Wear Supplies
10 Darklake View, Devon
Plymouth
PL6 7TL
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 180 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Technology and construction Court
London
UK
VI.5) Date of dispatch of this notice
12/09/2023