Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
City of Edinburgh Council
4 East Market Street
The City of Edinburgh Council
EH8 8BG
UK
Contact person: Anna Penman
E-mail: anna.penman@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CT1201 - Flexible Framework Agreement for provision of Sports and Physical Activities for Children and Young People.
II.1.2) Main CPV code
92000000
II.1.3) Type of contract
Services
II.1.4) Short description
AWARD of Framework Agreement
The City of Edinburgh Council (the Council) have created a Flexible Framework Agreement which will support making sport and physical activities accessible to a wide range of children and young people, supporting them to maintain their health and wellbeing, as well as build their confidence and social networks.
This requirement is delivered under two types of services, day sports and physical activities and residential sports and physical activities, organisations can apply for one or both lots.
The Flexible Framework Agreement will be opened every two years to allow new sports and physical activities organisations to apply to be part of the Flexible Framework Agreement.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
6 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
CT1201 - Day Sports and Physical Activities
II.2.2) Additional CPV code(s)
98330000
92000000
92600000
92610000
92620000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
City Wide Coverage
II.2.4) Description of the procurement
AWARD of Framework Agreement
The Council is has created a Flexible Framework Agreement in line with our commitment to getting it right for every child. Our priorities include helping children to be active, healthy, and nurtured, improving achievement, and closing any gaps in attainment.
It is expected that any Provider looking to deliver this Service will be able to;
- Support Improvement of attendance and achievement
- Make their sports and physical activities accessible to all children and young people
- Make their sports and physical activities fully inclusive to all children and young people
- Work in flexible and holistic way to complement the children and young people’s needs
- Address barriers to learning which can arise within the school community and individual children
- Provide evidence of outcomes achieved
The Flexible Framework Agreement is to cover all children and young people aged 4 to 18, across the whole of the city and aims to offer a wide range of sports and physical activities to cater for individual needs.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is considered this procurement is covered by the "Social and Other specific Services" of The Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
CT1201 - Residential Sports and Physical Activities
II.2.2) Additional CPV code(s)
55243000
98330000
92620000
92000000
II.2.3) Place of performance
NUTS code:
UKM
UK
Main site or place of performance:
Trips can be across the whole of the UK.
II.2.4) Description of the procurement
AWARD of Framework Agreement
The Council has created a Flexible Framework Agreement in line with our commitment to getting it right for every child. Our priorities include helping children to be active, healthy, and nurtured, improving achievement, and closing any gaps in attainment.
It is expected that any Provider looking to deliver this Service will be able to;
- Support Improvement of attendance and achievement
- Make their sports and physical activities accessible to all children and young people
- Make their sports and physical activities fully inclusive to all children and young people
- Work in flexible and holistic way to complement the children and young people’s needs
- Address barriers to learning which can arise within the school community and individual children
- Provide evidence of outcomes achieved
Residential trips will include sports and physical activities. The packages will be an all inclusive – transport during the visit (not to and from), food and accommodation where applicable which may be more than one night.
- quality of instruction, accommodation, food etc will be assessed at call off.
- range of activity – onsite and offsite to be assessed at call off.
- provision for school/group input to adapt programme to meet needs to be assessed at call off.
- adult places to support supervision at a ratio that supports suitable and sufficient ratio.
The Flexible Framework Agreement is to cover all children and young people aged 4 to 18, across the whole of the city and aims to offer a wide range of sports and physical activities to cater for individual needs.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is considered this opportunity is covered under the "Social and Other Specific Services" of The Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
https://www.gov.scot/policies/public-sector-procurement/
IV.1.11) Main features of the award procedure:
Schools and Active Schools will be able to call off from the Flexible Framework Agreement via direct purchases or Mini Competitions.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-001128
Section V: Award of contract
Lot No: 1
Title: CT1201 - Day Sports and Physical Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/08/2023
V.2.2) Information about tenders
Number of tenders received: 63
Number of tenders received from SMEs: 63
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 63
Number of tenders received by electronic means: 63
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Access Parkour
Room to Move by Access Parkour, 41 West Bowling Green St
Edinburgh
EH6 5NX
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Alien Rock
8 Pier Place
Edinburgh
EH6 4LP
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
AQUATIC LEARNING LTD
48 EASTFIELD
EDINBURGH
EH15 2PN
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Big Hearts Community Trust
49, Couston Street
Dunfermline
KY12 7QW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bridge 8 Hub
Calder Crescent
Edinburgh
EH11 4NE
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
City of Edinburgh Basketball Club
11 Marine Parade
Edinburgh
EH394LD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Corylus
curriehill crossing, currie
Edinburgh
eh14 4ae
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Dunedin Fencing Club
14 Ramsay Court
Livingston
EH54 5NH
UK
NUTS: UKM78
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Earth Calling
55 Fair a Far, Cramond
Edinburgh
EH4 6QB
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edible Estates
The Drill Hall, 36 Dalmeny Street
Edinburgh
EH6 8RG
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh & Lothians Greenspace Trust
109/11 Swanston Road
Edinburgh
EH10 7DS
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh Dance Academy
4-6 Coltbridge Avenue
Edinburgh
EH12 6AH
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh Karate Shizen
32 Maude Close
Kirkliston
EH29 9FA
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh Leisure
Meadowbank Sports Centre , 139 London Road
Edinburgh
EH7 6AE
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Edinburgh south cfc
227 gilmerton road, IPCSC
Edinburgh
EH16 5UD
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Evolution Swim School CIC
76 Falkirk Road
Larbert
FK5 3AH
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Friends of the Award in Edinburgh and the Lothians
Castlebrae CHS, 2a Greendykes Road
Edinburgh
EH16 4DP
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Gold and Gray Soccer Academy
21 Milligan drive
Edinburgh
Eh16 4WJ
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Heart of Midlothian FC
Tynecastle Stadium, McLeod Street
Edinburgh
EH11 2 NL
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Hibernian Community Foundation
Easter Road Stadium
Edinburgh
EH7 5QG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
House of Jack CIC
Unit RU31 Ocean Terminal Centre, 98 Ocean Drive
Edinburgh
EH6 6JJ
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Impact Arts
105 Brunswick St
Glasgow
G1 1TF
UK
NUTS: UKM82
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
KIC Dance Company Ltd
20 Waverley Park
Bonnyrigg
EH19 3BU
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Live It Dance Studios
13 Station Road
Haddington
EH41 3NZ
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Love Outdoor Learning
16 Craigs Court
Torphichen, West Lothian
EH48 4NU
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Metro Outdoors Ltd
c/o Morrisons Chartered Accountants, Burnfield House, , 4a Burnfield Avenue, Giffnock
Glasgow
G46 7T
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Muirhouse Youth Development Group
Muirhouse Youth Development Group, c/o Craigroyston Community High School, 67 Pennywell Road
Edinburgh
EH4 4NL
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
My Adventure
Unit 1 Eldin Industrial Estate , Edgfield Road, Loanhead
Edinburgh
EH20 9QX
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Nuvoc Volleyball Club
21 Findhorn Place
Edinburgh
EH9 2JR
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OutdoorClassrooms.Scot LTD
10 Hazel Drive
Bonnyrigg
Eh19 3eh
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Passion4Fusion
525 Ferry Road
Edinburgh
EH5 2FF
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PORT EDGAR WATERSPORTS CIC
PORT EDGAR MARINA, SHORE ROAD
SOUTH QUEENSFERRY
EH30 9SQ
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Rowanbank Environmental Arts & Education CIC
Out of the Blue Drill Hall, 36 Dalmeny Street
Edinburgh
EH6 8RG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
RUTS
Former Central Workshops , Lady Victoria Colliery
Newtongrange
EH22 4QN
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
School of Hard Knocks
2 Walker Street
Edinburgh
EH3 7LB
UK
NUTS: UKM71
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Scottish Orienteering
Glenmore Lodge
Aviemore
PH22 1QZ
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Scouts Scotland
Scouts Scotland HQ, Fordell Firs, Hillend
Dunfermline
KY11 7HQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lendrick Muir, Scripture Union Scotland
Lendrick Muir, Rumbling Bridge
Kinross
KY13 0QA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Smart Play Network
Gilmerton Community Centre, 4 Drum Street
Edinburgh
EH17 8QG
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SOEC Ltd
Loaningdale House, Carwood Road
Biggar
ML12 6LX
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Spartans Community Football Academy
The Spartans Community Football Academy, 94 Pilton Drive
edinburgh
eh5 2hf
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Street League
183 Crownpoint Road
Glasgow
G40 2AL
UK
NUTS: UKM82
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Street Soccer Scotland
98 Ocean Drive, Leith
Edinburgh
EH6 6JJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Active Schools
35 Ulster Drive
Edinburgh
EH8 7JG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Sustrans
The National Cycle Network Centre
Bristol
BS1 5DD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SwimEasy LTD
14 Braid Hills Approach
Edinburgh
EH10 6JY
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Team United
Foundation Offices12 Albion RoadEdinburgh
EDINBURGH
EH75QG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Actual Reality Trust
Ardentinny Outdoor Education Centre, Ardentinny
Dunoon
PA23 8TR
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Drama Studio
19, Belmont Road
Edinburgh
EH145DZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Green Team (Edinburgh & Lothians) Ltd
Tynecastle High School, 2 McLeod Street
Edinburgh
EH11 2ND
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Yard Adventure Centre
22 Eyre Place Lane
Edinburgh
EH3 5EH
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
TouchDownUK
4 Arthur Street
Dunfermline
KY12 0PR
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Trees and Seas Outdoor Adventures
6 Southhouse Close
Edinburgh
EH17 8FB
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Warrender Baths Club
106/10 Biggar Road
Edinburgh
EH10 7DU
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Water of Leith Conservation Trust
24 Lanark Road
Edinburgh
EH14 1TQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
West Edinburgh Stingrays Swimming Lessons
3 New Mart Square
Edinburgh
EH14 1TJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
West Edinburgh Warriors Basketball Club
c/o 43 Abbotgrange Road
Grangemouth
FK3 9JZ
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Wester Hailes Growing Communities
30 Harvesters Way
Edinburgh
EH14 3JF
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Wetwheels Edinburgh CIC
The Watersports Centre, Port Edgar Marina, Shore Road
South Queensferry
eh30 9sq
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Erdkinder Forest School
14/4 Dumbiedykes Road
Edinburgh
EH8 9UR
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pentland Gymnastic Club
c/o Balerno High School, 5 Bridge Road, Balerno
Edinburgh
EH14 7AQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GSTENNISCOACHING
50 Priestfield Crescent
Edinburgh
EH16 5JG
UK
NUTS: UKM75
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: CT1201 - Residential Sports and Physical Activities
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2023
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 12
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Ardroy Outdoor Education Centre
Ardroy OEC, Lochgoilhead
ARGYLL
PA24 8AE
UK
NUTS: UKM63
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Friends of the Award in Edinburgh and the Lothians
Castlebrae CHS, 2a Greendykes Road
Edinburgh
EH16 4DP
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Metro Outdoors Ltd
c/o Morrisons Chartered Accountants, Burnfield House, , 4a Burnfield Avenue, Giffnock
Glasgow
G46 7T
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
My Adventure
Unit 1 Eldin Industrial Estate , Edgfield Road, Loanhead
Edinburgh
EH20 9QX
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Scouts Scotland
Scouts Scotland HQ, Fordell Firs, Hillend
Dunfermline
KY11 7HQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lendrick Muir, Scripture Union Scotland
Lendrick Muir, Rumbling Bridge
Kinross
KY13 0QA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SOEC Ltd
Loaningdale House, Carwood Road
Biggar
ML12 6LX
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Actual Reality Trust
Ardentinny Outdoor Education Centre, Ardentinny
Dunoon
PA23 8TR
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Outward Bound Trust
Hackthorpe Hall, Hackthorpe
Penrith
CA10 2HX
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SU Scotland Gowanbank
Darvel
Darvel
KA17 0LL
UK
NUTS: UKM93
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Scripture Union Scotland - Alltnacriche
Alltnacriche, Lynwilg
Aviemore
PH22 1PZ
UK
NUTS: UKM62
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all supply chain Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled.
(SC Ref:739034)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
13/09/2023