Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Initial Market Testing – Framework Agreement for Flooring Works
Reference number: CCS/22/239
II.1.2) Main CPV code
45432111
II.1.3) Type of contract
Works
II.1.4) Short description
Swansea Council is looking for suitable contractors to carry out flooring works on various sites within the City & County of Swansea. The
sites will consist of both Commercial/Capital and Domestic buildings. The framework will be split in to 2 Lots
Lot 1- Domestic Properties/Responsive Maintenance (Minor Works)
Lot 2 -Commercial Properties/Planned Works (Major Works)
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1- Domestic Properties/Responsive Maintenance (Minor Works)
II.2.2) Additional CPV code(s)
45432130
45432114
45432113
45432110
45431100
39531000
44112210
44112200
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
various locations in Swansea
II.2.4) Description of the procurement
It is anticipated that Swansea Council will be setting up a framework of contractors to carry out this work and the purpose of this Prior Information Notice is to ascertain the best structure for the framework. It is anticipated that the framework will commence in December 2023 for 2 years, with an option to extend for up to 24 months.
The Commercial aspect of the framework will be based around larger, planned works on multiple properties per call off project and the Domestic aspect will be based on responsive maintenance and repairs. The Council are anticipating that the Domestic side will be predominantly attractive to SME’s as the works are of a smaller scale.
Lot No: 2
II.2.1) Title
Lot 2 -Commercial Properties/Planned Works (Major Works)
II.2.2) Additional CPV code(s)
45432113
45432130
45432114
45432110
45431100
39531000
44112210
44112200
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
various locations in Swansea
II.2.4) Description of the procurement
It is anticipated that Swansea Council will be setting up a framework of contractors to carry out this work and the purpose of this Prior Information Notice is to ascertain the best structure for the framework. It is anticipated that the framework will commence in December 2023 for 2 years, with an option to extend for up to 24 months.
The Commercial aspect of the framework will be based around larger, planned works on multiple properties per call off project and the Domestic aspect will be based on responsive maintenance and repairs. The Council are anticipating that the Domestic side will be predominantly attractive to SME’s as the works are of a smaller scale.
II.3) Estimated date of publication of contract notice:
30/10/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Interested bidders will need to email
procurement@swansea.gov.uk no later than 12pm on Friday 29th September 2023 to express an interest in the framework and submit a response to the questionnaire attached to this notice.
The publication of this Prior Information Notice is for information gathering purposes only at this stage and forms part of the market testing initiative. Expressions of interest received will not be scored and will NOT form part of an evaluation process.
This exercise will not be used for the purposes of short-listing at a later stage and non-participation will not restrict access to any tender
opportunity that might follow from this exercise.
Swansea Council reserves the final right to follow what it considers to be the most appropriate approach to market and will not meet any
costs incurred by any party in responding to this exercise. Having considered all representations Swansea Council reserves the right to
package the requirement in such a way as to offer the most cost effective, sustainable solution.
The estimated date for publication of the contract notice is subject to change depending on the outcome of this PIN notice and market
testing exercise.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=134715.
(WA Ref:134715)
VI.5) Date of dispatch of this notice
15/09/2023