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Notice Details

Title: Commercial Laundry Equipment and Maintenance
OCID: ocds-h6vhtk-03fd44
Published by: Places For People
Authority ID: AA78315
Publication Date: 16/09/2023
Deadline Date: 19/10/2023
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: No
Has SPD: No
Abstract:

Places for People Group are seeking to appoint a sole supplier of commercial laundry equipment and maintenance services and as such, wish to form a contract which will be utilised and owned by Places for People Group. It is intended that this contract will be used to meet the needs of Places for People Group and their Group subsidiaries for commercial laundry assets (including servicing and maintenance aspects).

The successful supplier will need to be able to provide a national service and supply across all UK postcodes for all of the services of a commercial laundry equipment provider across the below streams:

•Commercial Washing Equipment

•Commercial Dryer Equipment

•Duct Cleaning (a standard service to applicable equipment)

•Commercial Laundry payment systems

•Commercial Laundry asset management (including a customer portal asset interfaces)

•Commercial Laundry equipment servicing

•Commercial Laundry equipment consultancy (new/existing sites)

•Commercial Laundry equipment project management (including the project management of existing assets and associated contracts)

This supplier either directly or via their fully managed supply chain partners will provide a one stop shop for all the commercial laundry equipment streams outlined in this; and the accompanying tender documents.

Places for People Group’s current estate of Commercial Laundry Equipment and Services is with several different suppliers across the UK. This estate has grown and expanded through individual site level requirements over many years. The consequence of this is that the Group now have several suppliers to manage, a multitude of contract agreements per site/asset with numerous variances in components and contract terms such as (not limited to), contract start/end dates, notice durations etc.

The aim of this procurement is to work with the successful supplier to manage this commodity area in a holistic and strategic way. The successful supplier will need to consider the role of gaining our existing estate of equipment, including the need to exit existing contract agreements with other incumbent suppliers. Working under either a Master Operating Lease Agreement for lease options or Main terms and Conditions for outright purchases. For all sites across Places for People Group, the full estate of assets will be managed tactically to enable many advantages for example, the ability to redeploy assets from one site to another.

This procurement is being undertaken by Places for People Group the contracting authority for itself and as lead authority for the benefit of other organisations that will be set out in the contract notice.

Places for People Group have identified their requirements for commercial laundry equipment and associated services, encompassing the needs of Places for People Group properties and all other Group companies (including future acquisitions).

Places for People Group proposes to establish a sound and stable relationship with the supplier to undertake provision of the Goods and Services for a duration of 5 years with an option to extend for a further 5 years based on satisfactory performance against the agreed SLA/KPI’s. The service and performance will be reviewed every 12 months as a minimum.

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Places for People

4, The Pavilions

Preston

PR2 2YB

UK

Contact person: Emily Horrocks

Telephone: +44 1772897200

E-mail: emily.horrocks@placesforpeople.co.uk

NUTS: UK

Internet address(es)

Main address: https://www.placesforpeople.co.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.delta-esourcing.com/tenders/UK-UK-Preston:-Installation-services-of-laundry-washing%2C-dry-cleaning-and-drying-machines./2SGF742SNZ


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.delta-esourcing.com/tenders/UK-title/2SGF742SNZ


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Commercial Laundry Equipment and Maintenance

II.1.2) Main CPV code

51543400

 

II.1.3) Type of contract

Services

II.1.4) Short description

Places for People Group are seeking to appoint a sole supplier of commercial laundry equipment and maintenance services and as such, wish to form a contract which will be utilised and owned by Places for People Group. It is intended that this contract will be used to meet the needs of Places for People Group and their Group subsidiaries for commercial laundry assets (including servicing and maintenance aspects).

II.1.5) Estimated total value

Value excluding VAT: 450 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM

II.2.4) Description of the procurement

Places for People Group are seeking to appoint a sole supplier of commercial laundry equipment and maintenance services and as such, wish to form a contract which will be utilised and owned by Places for People Group. It is intended that this contract will be used to meet the needs of Places for People Group and their Group subsidiaries for commercial laundry assets (including servicing and maintenance aspects).

The successful supplier will need to be able to provide a national service and supply across all UK postcodes for all of the services of a commercial laundry equipment provider across the below streams:

•Commercial Washing Equipment

•Commercial Dryer Equipment

•Duct Cleaning (a standard service to applicable equipment)

•Commercial Laundry payment systems

•Commercial Laundry asset management (including a customer portal asset interfaces)

•Commercial Laundry equipment servicing

•Commercial Laundry equipment consultancy (new/existing sites)

•Commercial Laundry equipment project management (including the project management of existing assets and associated contracts)

This supplier either directly or via their fully managed supply chain partners will provide a one stop shop for all the commercial laundry equipment streams outlined in this; and the accompanying tender documents.

Places for People Group’s current estate of Commercial Laundry Equipment and Services is with several different suppliers across the UK. This estate has grown and expanded through individual site level requirements over many years. The consequence of this is that the Group now have several suppliers to manage, a multitude of contract agreements per site/asset with numerous variances in components and contract terms such as (not limited to), contract start/end dates, notice durations etc.

The aim of this procurement is to work with the successful supplier to manage this commodity area in a holistic and strategic way. The successful supplier will need to consider the role of gaining our existing estate of equipment, including the need to exit existing contract agreements with other incumbent suppliers. Working under either a Master Operating Lease Agreement for lease options or Main terms and Conditions for outright purchases. For all sites across Places for People Group, the full estate of assets will be managed tactically to enable many advantages for example, the ability to redeploy assets from one site to another.

This procurement is being undertaken by Places for People Group the contracting authority for itself and as lead authority for the benefit of other organisations that will be set out in the contract notice.

Places for People Group have identified their requirements for commercial laundry equipment and associated services, encompassing the needs of Places for People Group properties and all other Group companies (including future acquisitions).

Places for People Group proposes to establish a sound and stable relationship with the supplier to undertake provision of the Goods and Services for a duration of 5 years with an option to extend for a further 5 years based on satisfactory performance against the agreed SLA/KPI’s. The service and performance will be reviewed every 12 months as a minimum.

II.2.5) Award criteria

Criteria below:

Quality criterion: Criterion 1 / Weighting: 60

Cost criterion: Criterion 1 / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 450 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Places for People Group proposes to establish a sound and stable relationship with the supplier to undertake provision of the Goods and Services for a duration of 5 years with an option to extend for a further 5 years based on satisfactory performance against the agreed SLA/KPI’s. The service and performance will be reviewed every 12 months as a minimum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contracting authority has the option to extend for a further 5 years based on satisfactory performance against the agreed SLA/KPI’s.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://placesforpeople.delta-esourcing.com/respond/2SGF742SNZ

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See Appendix 2 Minimum Requirements

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/10/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 02/01/2026

IV.2.7) Conditions for opening of tenders

Date: 19/10/2023

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:

<a href="https://placesforpeople.delta-esourcing.com/tenders/UK-UK-Preston:-Installation-services-of-laundry-washing%2C-dry-cleaning-and-drying-machines./2SGF742SNZ" target="_blank">https://placesforpeople.delta-esourcing.com/tenders/UK-UK-Preston:-Installation-services-of-laundry-washing%2C-dry-cleaning-and-drying-machines./2SGF742SNZ</a>

To respond to this opportunity, please click here:

<a href="https://placesforpeople.delta-esourcing.com/respond/2SGF742SNZ" target="_blank">https://placesforpeople.delta-esourcing.com/respond/2SGF742SNZ</a>

GO Reference: GO-2023915-PRO-23897945

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

Royal Court of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.4.2) Body responsible for mediation procedures

High Court of England and Wales

Royal Court of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS

UK

VI.5) Date of dispatch of this notice

15/09/2023


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: emily.horrocks@placesforpeople.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
51543400Installation services of laundry washing, dry-cleaning and drying machinesInstallation services of textile-, clothing- and leather-production machinery

Delivery Locations

Delivery Locations
IDDescription
100UK - All

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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