Prior information notice
This notice aims at reducing time limits for receipt of tenders
Section I: Contracting
authority
I.1) Name and addresses
Westminster City Council
64 Victoria Street
London
SW1E 6QP
UK
E-mail: ffenton1@westminster.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.westminster.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.capitalesourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Equipment and Space Layout Design Service for Westminster Public Mortuary
Reference number: itt_WCC_17522
II.1.2) Main CPV code
33970000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Westminster City Council is inviting expressions of interest for the supply of Mortuary Equipment with Space Layout Design Service for Westminster Public Mortuary.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
33900000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Westminster Public Mortuary, Westminster
II.2.4) Description of the procurement
Westminster Public Mortuary will be undergoing refurbishment works in 2024 which will involve the supply of new body stores (fridge, freezers and dual fridge/freezers), downdraft tables, postmortem tables, and ancillary equipment. We would request that in addition to the supply of equipment, the manufacturer would provide a design service and propose layouts for inclusion in a set of Employer’s Requirements documents to instruct our main contractor.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The project may be varied if the Authority chooses to modify the contract during its term, in line with PCR (2015) Regulation 72 as amended.
II.3) Estimated date of publication of contract notice:
23/10/2023
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.5) Scheduled date for start of award procedures
15/12/2023
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
This Prior Information Notice is to provide advance information to the market in anticipation of the formal tender being made live during the month of October 2023, for an accelerated open procedure procurement exercise.
Westminster Public Mortuary will be undergoing refurbishment works in 2024 which will involve the supply of new body stores (fridge, freezers and dual fridge/freezers), downdraft tables, post-mortem tables, and ancillary equipment. We would request that in addition to the supply of equipment, the manufacturer would provide a design service and propose layouts for inclusion in a set of Employer’s Requirements documents to instruct our main contractor.
This opportunity and all associated procurement documents will be accessible via the contracting authority's e-sourcing portal; www.capitalesourcing.com.
To express your interest via the portal, please register, click the following link, enter your Username and Password: https://www.capitalesourcing.com/web/login.shtml, and complete the on-line Expressions of Interest Questionnaire Reference: itt_WCC_17522 - Westminster Public Mortuary – Supply of Equipment and Layout Design Service Expressions of Interest.
If you are not registered on Westminster City Council's capitalEsourcing e-tendering portal, but would like to express an interest, please visit the above mentioned address and follow the on-screen registration instructions.
If you require any assistance registering on the portal, please contact the capitalEsourcing helpdesk on 0800 069 8630.
Any questions regarding the procurement must be submitted in writing via the e-sourcing Portal (“the Portal”).
All potential providers are reminded that the contracting authority is not bound to award any contract as a result of this prior information notice or does it promise any volume guarantees as a result of this notice. All potential candidates must accept all the terms of the contract for your tender to be accepted.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
18/09/2023