Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
INSTITUTE FOR APPRENTICESHIPS AND TECHNICAL EDUCATION
Sanctuary Buildings, 20 Great Smith Street
LONDON
SW1P 3BT
UK
Contact person: Gillian Obasiagbon
E-mail: gillian.obasiagbon@education.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.instituteforapprenticeships.org
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR & Payroll System
Reference number: DN685519
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Supplies
II.1.4) Short description
IfATE has procured a HR & Payroll System to deliver a functional HR, Payroll and Expense system to the department whilst providing staff and key stakeholders up to date data and information.
The system will perform the following functions but not limited to:
• Accurate pay calculations,
• Provision of real time information to HMRC,
• Employee information and pension contributions to MyCSP,
• Provision of information for accounting, audit and the ARA,
• Provision of employee and pay data,
• Diversity monitoring, and social mobility data
• Paying expenses
• Monitoring sick absence and managing sick pay,
• Monitoring maternity, adoption, paternity leave and shared parental leave,
• Managing annual leave,
• Performance management
• Access to myLifestyle benefits
• Stores staff data securely, in line with GDPR, and in the UK.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
119 204.78
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The Services will be delivered to
Sanctuary Buildings, 20 Great Smith
Street, London, SW1P 3BT and
Level 2, Cheylesmore House, 5
Quinton Road, Coventry, CV1 2WT.
II.2.4) Description of the procurement
The Services to be provided by the Supplier
are listed below:
● HR and Payroll Software
● Managed Payroll Service
● Pensions Admin Support
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The Call-Off Contract under the G-Cloud 13 Framework Agreement (RM1557.13) can be extended by the Buyer for one period of up to 12 months, by giving the Supplier 3 months written notice
before its expiry.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Procurement was deliver via the Crown Commercial Service Framework, RM 1557.13 Lot 2: Cloud software
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Lot No: 2
Contract No: DN665909
Title: Cloud software
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/09/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR INTERNATIONAL UK LIMITED
Peterbridge House, The Lakes Northamptonshire
Northamptonshire
NN4 7HB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 119 204.78
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
INSTITUTE FOR APPRENTICESHIP AND TECHNICAL EDUCATION
Westminster
N16 0PX
UK
E-mail: gillian.obasiagbon@education.gov.uk
VI.5) Date of dispatch of this notice
21/09/2023