Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
UK
Telephone: +44 1414686024
E-mail: joanne.napier@scotent.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.scottish-enterprise.com/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Human Resource and Payroll Services
Reference number: P23-0007
II.1.2) Main CPV code
72212450
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Enterprise are seeking to put in place a contract with a single supplier to provide a SaaS based HR and Managed Payroll System.
It is envisaged that the contract will be for an initial duration o 6 years with the option to extend for up to 2 periods of 24 months each.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 324 225.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79211110
79631000
48450000
72212450
79414000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
This Invitation to Tender is to procure a new contract for a SaaS based, HR & Managed Payroll System.
The aspiration is to purchase a cloud based, off the shelf solution, hosted and managed by the supplier, which meets the requirements defined in the specification.
On a high-level, the system must:
- allow the HR and Payroll teams to administer HR and Payroll processes and procedures;
- provide comprehensive management information to the organisation;
- facilitate self-service wherever possible;
- be available online from PCs and all mobile devices e.g., smartphones, tablets etc. in a user-friendly manner;
- be secure by design and support Scottish Enterprise in meeting its obligations pertaining specifically to cyber-security and GDPR compliance.
In addition, SE require:
- Relevant training for administrators, with training manuals and user guides.
- Ongoing support and maintenance of the system, including regular updates, patches and reactive support.
- Development of additional functionality as requested.
The contract is expected to have an initial duration of 72 months with the option to extend for 2 periods of 24 months each.
II.2.5) Award criteria
Quality criterion: Contract Management and Timetable
/ Weighting: 10
Quality criterion: Functional Requirement
/ Weighting: 35
Quality criterion: Non-Functional Requirements
/ Weighting: 25%
Quality criterion: System demonstration and implementation approach
/ Weighting: 5%
Quality criterion: Business Continutiy
/ Weighting: 5%
Quality criterion: Information Security
/ Weighting: 15%
Quality criterion: Fair Work First
/ Weighting: 5%
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-024008
Section V: Award of contract
Contract No: P23-0007
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/08/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR International UK Limited
Peterbridge House, The Lakes
Northampton
NN4 7HB
UK
Telephone: +44 1159457154
Fax: +44 1159405286
NUTS: UKF14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 324 225.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
THIS IS THE CONTRACT AWARD NOTICE
SPD Statement for 2A.17 – Form of Participation (Notably as part of a group,
consortium, joint venture or similar).
Any contract will be entered into with the nominated lead organisation and all members of
the consortium, who will in these circumstances each be required to execute said contract
together with all ancillary documentation, evidencing their joint and several liability in
respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned. SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self-declare whether there are grounds for their exclusion. This may be requested at the selection stage or prior to the subcontractor commencing work on the contract.
(SC Ref:745439)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Sheriff Clerk’s Office, PO Box 23, 1 Carlton Place,
Glasgow
G5 9DA
UK
Telephone: +44 1414298888
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court
VI.4.2) Body responsible for mediation procedures
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In the first instance, contact the Head of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: https://www.scottish-enterprise.com/help/contact-us.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.5) Date of dispatch of this notice
21/09/2023