Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stroud District Council
Ebley Mill, Ebley Wharf
Stroud
GL5 4UB
UK
Contact person: Mr Darren Young
E-mail: darren.young@stroud.gov.uk
NUTS: UKK13
Internet address(es)
Main address: http://www.stroud.gov.uk
Address of the buyer profile: http://www.stroud.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Leisure Management System
Reference number: DN690178
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Council seeks a single integrated solution for two Leisure Centre sites to replace the current systems. Please see www.supplyingthesouthwest.org.uk for requirements.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK13
II.2.4) Description of the procurement
Stroud District Council currently manages one leisure centre, The Pulse in Dursley. From Q4 2024 the Council will take on the operation of a second leisure centre in the region, Stratford Park, in Stroud which is currently managed by Everyone Active.
Both centres currently use old, but different, versions of the Gladstone leisure management system. The Council now seeks a single integrated solution for both sites to replace the current systems. Our intention is to first replace the system at The Pulse on 1st April 2024 and then implement the system in Stratford Park in Q4 2024.
It is anticipated that the implementation of the new system will improve the customer experience by providing an online self-service portal facilitating joining, bookings, payment administration (including direct debit management), account management, and will permit access to these facilities using a range of devices including smartphones.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/10/2023
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
23/10/2023
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Stroud District Council
Ebley Mill, Ebley Wharf
Stroud
GL5 4UB
UK
VI.5) Date of dispatch of this notice
21/09/2023