Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
UK
Contact person: Mrs Lucy Chandler
Telephone: +44 1983821000
E-mail: lucy.chandler@iow.gov.uk
NUTS: UKJ34
Internet address(es)
Main address: http://www.iow.gov.uk
Address of the buyer profile: http://www.iow.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council
Reference number: DN661147
II.1.2) Main CPV code
72250000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
787 600.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ34
II.2.4) Description of the procurement
Provision of Support and Maintenance of the Education Management System (EMS) for the Isle of Wight Council. The contract will commence on 01 April 2023 for an initial period of three years with the option to extend for a further 12 months at the sole discretion of the Isle of Wight Council. This would mean a potential end date of 31 March 2027 if the extension provision was used.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Option of 12 month extension after the initial three year term, at the sole discretion of the Isle of Wight Council.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Isle of Wight Council owns the licenses to use Capita's Education Management System (EMS) and to enable the Council to continue use of the licenses we need to have a Support and Maintenance contract in place. The only supplier capable of providing this requirement is Capita, as any other supplier used for the provision of the support and maintenance would invalidate the licenses. The Isle of Wight Council has direct awarded the contract for the Support and Maintenance of the Education Management System for the Isle of Wight Council under the KCS Procurement Services framework Y20023 (The Provision of Managed Services for Business Solutions). The Isle of Wight Council meets the criteria against which to direct award under the KCS Procurement Services framework Y20023, which includes continuity of existing goods/services from an awarded supplier, goods/services required are unique/exclusive to one manufacturer/supplier, the supplier is able to supply the required goods/services within the customers timescales and the customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement. The Isle of Wight Council issued a VEAT notice on 17th March 2023 (2023/S 000-007838) and observed a 10-day standstill period which ended at midnight on 27th March 2023.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-007838
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2023
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Capita Business Services Limited (Capita Plc)
65 Gresham Street
London
EC2V 7NQ
UK
NUTS: UKJ34
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 787 600.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note that the Value stated is the potential whole life cost of the contract (3+1 years).
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
22/09/2023