II.2.3) Place of performance
NUTS code:
UKK3
Main site or place of performance:
Cornwall and Isles of Scilly
II.2.4) Description of the procurement
The contract covers the scope for the provision of all catering services within the School, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 12 February 2024, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
The School are seeking a suitably experienced, education catering contractor who is able to evidence working within Secondary Schools and Sixth Forms. An existing presence within the Southwest would be beneficial although not essential for organisations looking to expand into the region. The successful contractor will already have or need to develop a strong operational base within the vicinity, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contractual term.
The services are currently outsourced and TUPE is expected to apply. It is anticipated that some of the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
The School wishes to achieve as a result of this tender process:
1.The provision of a colourful, healthy and balanced food offer that will move away from a typically ‘beige’ counter. This should be inclusive of those with special dietary requirements.
2.An innovative and flexible menu that is in keeping with current food trends, with a bespoke sixth form offer that will entice both students and staff. Offering frequent themed menus and initiatives that support the curriculum and various school led activities, ensuring the food offer remains varied and enticing to its customers.
3.The development of the multiple service outlets across the School to reduce queuing times for students and encourage more to use the various facilities.
4.A suitable, effective marketing campaign that should be promoted externally to both pupils and parents alike.
5.All meals should be based on the use of fresh ingredients and bakery products, making use of the abundant, local supply chain within Cornwall.
It is expected that experienced and insightful contract management will promote good levels of communication and engagement with the Trust and individual Schools. A suitable marketing campaign to the students, staff and parents alike is imperative to promote the uptake of meals.
This enhanced service should be supported by a well-trained catering team at the school, with a focus by the successful contractor on both craft training and customer service.
There needs to be total transparency with accounts that are clear and easy to understand. The monthly invoice should be supported by a breakdown of the contract’s financial performance against budget.
To achieve overall value for money is an objective of this tender. However, please note that the Trust is not obliged to accept the lowest price and the contract award will be in line with the marking matrix published within the tender specification where an overall focus will be given to food quality and innovation of the catering offer, as well the management support.
Contract value: £907,000 for the full 5 year term.
Please see SQ document for more information
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
907 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
12/02/2024
End:
11/02/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No