Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
FIRST RAIL HOLDINGS LIMITED
05154485
8th Floor,The Point, 37 North Wharf Road
LONDON
W21AF
UK
Contact person: Tanja Odinsen
E-mail: FRH-procurement.indirects@firstrail.com
NUTS: UK
Internet address(es)
Main address: https://www.firstgroupplc.com
I.1) Name and addresses
First Greater Western Limited
05113733
London
UK
Contact person: Tanja Odinsen
E-mail: FRH-procurement.indirects@firstrail.com
NUTS: UK
Internet address(es)
Main address: https://www.gwr.com/about-us
I.1) Name and addresses
First MTR South Western Trains Limited
07900320
London
UK
Contact person: Tanja Odinsen
E-mail: FRH-procurement.indirects@firstrail.com
NUTS: UK
Internet address(es)
Main address: https://www.southwesternrailway.com/other/about-us
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://redirect.transaxions.com/events/Mdzv4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://redirect.transaxions.com/events/Mdzv4
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Train Cleaning Services
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The Supplier is required to provide third party cleaning operations covering the Lot 1 GWR and Lot 2 SWR network. The types of services undertaken are split in four service categories:
(a) Train cleaning including Turnround and Depot operations,
(b) In-transit cleaning operations,
(c) Station cleaning operations (including Washrooms, HQ/ Back Office, 1st Class Lounges and Car Parks)
(d) Train / Driver Crew Offices.
The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned in advance, there will need to be some degree of flexibility to deal with any impact upon workload.
II.1.5) Estimated total value
Value excluding VAT:
54 592 698.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Train cleaning - First Greater Western Railway
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Supplier is required to provide third party cleaning operations covering the GWR network. The types of services undertaken are split into four service categories:
(a) Train cleaning including Planned/Periodic Heavy Clean (PHC), overnight, Turnround and Depot operations.
(b) In-transit cleaning operations,
(c) Station cleaning operations (including Washrooms, Shelters,1st Class Lounges, sleeper lounge and all Car Parks), and
(d) All back of house areas including, Train / Driver Crew Offices, HQ, Engineering depots and occupational health locations.
The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned, there will need to be some degree of flexibility to deal with any impact upon workload.
TUPE applies for incumbent Supplier staff
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
34 935 832.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the agreement by 2 years in 12 month increments. Please note that the estimated contract value specified in II.2.6 is for the initial 3 year term. The estimated value for the 2 year extension is £36,756,585, therefore the total estimated contract value is £85,679,203 for the full 5 year term.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Train Cleaning - First MTR South Western Trains Limited
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Supplier is required to provide third party cleaning operations across the SWR network. The types of services undertaken are split in three service categories:
(a) Train cleaning including standard cleans, heavy cleans, Train Turnround cleaning and Controlled Emission Toilet (CET) operations at depots, sidings and stations
(b) Depot accommodation cleaning
1.1 The Supplier is required to provide third party cleaning operations covering the GWR network. The types of services undertaken are split into four service categories:
(a) Train cleaning including Planned/Periodic Heavy Clean (PHC), overnight, Turnround and Depot operations.
(b) In-transit cleaning operations,
(c) Station cleaning operations (including Washrooms, Shelters,1st Class Lounges, sleeper lounge and all Car Parks), and
(d) All back of house areas including, Train / Driver Crew Offices, HQ, Engineering depots and occupational health locations.
The Supplier will be required to align cleaning requirements to train timetable changes for the Customer (due in May and December each year), to ensure "In transit" cleaning is maintained at the correct levels across the whole network, to meet current outputs and standards as well as managing reduced turnaround times at all stations going forward. There may also be some changes to cater for special events. For such events, additional trains may be put in place, or trains may convey more carriages. Although such arrangements are usually planned, there will need to be some degree of flexibility to deal with any impact upon workload.
TUPE applies for incumbent Supplier staff
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
19 656 866.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the agreement for another 2 years in 12 month increments.
Please note that the estimated contract value specified in II.2.6 is for the initial 3 year term. The estimated value for the 2 year extension is £20,681,324, therefore the total estimated contract value is £40,338,191 for the full 5 year term.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/10/2023
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
First Rail Holdings
London
London
UK
VI.5) Date of dispatch of this notice
26/09/2023