Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Torbay Council
Town Hall, Castle Circus
Torquay
TQ1 3DR
UK
Contact person: Mrs Rebecca Sanders
Telephone: +44 1803208627
E-mail: rebecca.sanders@torbay.gov.uk
NUTS: UKK42
Internet address(es)
Main address: http://www.torbay.gov.uk/
Address of the buyer profile: http://www.torbay.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=d7df42f1-8e58-ee11-8124-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=d7df42f1-8e58-ee11-8124-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services
Reference number: DN690934
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is for the provision of Cleaning Services at specific sites for Torbay Council Corporate Buildings, Temporary Accommodation and Hostel.
The site list may also be extended or reduced to include or exclude locations during the contract period.
Applicants may apply for a place on Lot 1 – Corporate Buildings and/or Lot 2 – Temporary Accommodation and Hostel.
Contracts may be awarded to the successful Applicant on Lot 1 – Corporate Buildings, Lot 2 –Temporary Accommodation and Hostel, or both Lots.
Please note: If an Applicant applies for both Lots and is successful for each Lot, they must be confident that they are able to fulfil the individual specification requirements for each Lot.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Corporate Cleaning
II.2.2) Additional CPV code(s)
90900000
II.2.3) Place of performance
NUTS code:
UKK42
II.2.4) Description of the procurement
This Lot is specific to our Corporate Cleaning Services, which comprises of our owned buildings, across multiple sites, covering Torquay, Paignton and Brixham. Routine cleaning is required for all of these buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/01/2024
End:
07/01/2027
This contract is subject to renewal: Yes
Description of renewals:
This contract can be extended up to 2 years awarded in increments of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Temporary Accommodation and Hostel
II.2.2) Additional CPV code(s)
90900000
II.2.3) Place of performance
NUTS code:
UKK42
II.2.4) Description of the procurement
This Lot is specific to our Temporary Accommodation, HMO's (House in Multiple Occupancy) and Hostel. Where routine cleaning is required and Void and Deep Cleans are needed, once tenants vacate the property.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 45
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
45
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/01/2024
End:
07/01/2027
This contract is subject to renewal: Yes
Description of renewals:
This contract can be extended up to 2 years awarded in increments of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/10/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/10/2023
Local time: 12:05
Information about authorised persons and opening procedure:
All Tenders will remain electronically sealed until the Submission deadline, when they will be unsealed by an independent Verifier in the presence of a member of the Procurement Team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
7 Rolls Building, Fetter Lane
London
EC4A 1NL
UK
Telephone: +44 2079477156
E-mail: tcc.issue@justice.gov.uk
Internet address(es)
URL: https://www.torbay.gov.uk/
VI.5) Date of dispatch of this notice
26/09/2023