Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Hams District Council
Follaton House, Plymouth Road
Totnes
TQ9 5NE
UK
Contact person: Miss Rosanna Wilson
Telephone: +44 1626215120
E-mail: rosanna.wilson@teignbridge.gov.uk
NUTS: UKK4
Internet address(es)
Main address: http://www.southhams.gov.uk/
Address of the buyer profile: http://www.southhams.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=8204abb4-6259-ee11-8124-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=8204abb4-6259-ee11-8124-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Repair and Maintenance of Fleet for South Hams
Reference number: DN691168
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
South Hams District Council and West Devon Borough Council are two local authorities in Devon England. They have a history of working together in partnership to deliver services to their respective residents. Between April 2019 and October 2022 both Councils outsourced their waste services. In October 2022, the service in South Hams was taken back in house. The service in West Devon remains outsourced to a private contractor.
South Hams and West Devon have worked closely with other Devon Authorities on a common strategy to deliver sustainable waste management services to our residents known as the Devon Aligned Service (the DAS service) and is fully deployed in West Devon.
South Hams District Council and West Devon Borough Council, the Council, operate many services within the South Hams and West Devon areas. This repair and maintenance contract is purely for South Hams fleet.
All of the Councils operational services have a demand for vehicles which assist our staff to complete mandatory and discretionary responsibilities to the residents, visitors and businesses of South Hams and West Devon.
As with all operational services there are many variations to each operational area. This variation has led the Council to consider splitting the Vehicle Repair, Maintenance and Associated Works Contract into three lots, as follows:
Lot 1 – Vehicles over 3.5T
Lot 2 – Vehicles 3.5T and under
Lot 3 – All Vehicles
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
South Hams District Council and West Devon Borough Council are two local authorities in Devon England. They have a history of working together in partnership to deliver services to their respective residents. Between April 2019 and October 2022 both Councils outsourced their waste services. In October 2022, the service in South Hams was taken back in house. The service in West Devon remains outsourced to a private contractor.
South Hams and West Devon have worked closely with other Devon Authorities on a common strategy to deliver sustainable waste management services to our residents known as the Devon Aligned Service (the DAS service) and is fully deployed in West Devon.
South Hams District Council and West Devon Borough Council, the Council, operate many services within the South Hams and West Devon areas. This repair and maintenance contract is purely for South Hams fleet.
All of the Councils operational services have a demand for vehicles which assist our staff to complete mandatory and discretionary responsibilities to the residents, visitors and businesses of South Hams and West Devon.
As with all operational services there are many variations to each operational area. This variation has led the Council to consider splitting the Vehicle Repair, Maintenance and Associated Works Contract into three lots, as follows:
Lot 1 – Vehicles over 3.5T
Lot 2 – Vehicles 3.5T and under
Lot 3 – All Vehicles
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract will be on a 2+1+1 basis. If all options are taken up, a re-procurement will be conducted thereafter.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be on a 2+1+1 basis. If all options are taken up, a re-procurement will be conducted thereafter.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/10/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
27/10/2023
Local time: 12:00
Place:
Teignbridge District Council
Forde House
Brunel Road
Newton ABOOT
TQ12 4XX
Information about authorised persons and opening procedure:
Rosanna Wilson - unsealing - Corporate Procurement Officer as a shared service for Teignbridge, South Hams and West Devon
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
UK
VI.5) Date of dispatch of this notice
26/09/2023