Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department of Justice
c/o Construction and Procurement Delivery, 303 Airport Road West
BELFAST
BT3 9ED
UK
E-mail: justice.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.justice-ni.gov.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoJ - Northern Ireland Appropriate Adult Scheme
Reference number: ID5343195
II.1.2) Main CPV code
75231200
II.1.3) Type of contract
Services
II.1.4) Short description
The Northern Ireland Appropriate Adult Scheme (NIAAS) is a Department of Justice (DoJ) sponsored Scheme. It does not replace parent/guardian/carer responsibility, or the statutory responsibility for people within the care and control of one of the Health and Social Care Trusts. Rather the NIAAS provides the service of a trained and independent Appropriate Adult to support and advise a young person or vulnerable adult during detention in police custody when their relative, guardian or carer cannot or will not attend the police station to perform the role of an Appropriate Adult. The statutory Codes of Practice, issued under the Police and Criminal Evidence (Northern Ireland) Order 1989 (commonly referred to as PACE), require an ‘appropriate adult’ to be called when a juvenile or vulnerable adult is detained in police custody. The role of the Appropriate Adult is to support, advise and assist individuals within these vulnerable groups to ensure they fully understand the detention process and their rights, particularly during police interviews. A juvenile is defined within PACE as a person under 18 years of age. PACE also extensively defines the term ‘vulnerable’ as applying to any person affected and impaired by a mental disorder.
II.1.5) Estimated total value
Value excluding VAT:
2 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
75231200
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Details provided in Specification document.
II.2.4) Description of the procurement
The Northern Ireland Appropriate Adult Scheme (NIAAS) is a Department of Justice (DoJ) sponsored Scheme. It does not replace parent/guardian/carer responsibility, or the statutory responsibility for people within the care and control of one of the Health and Social Care Trusts. Rather the NIAAS provides the service of a trained and independent Appropriate Adult to support and advise a young person or vulnerable adult during detention in police custody when their relative, guardian or carer cannot or will not attend the police station to perform the role of an Appropriate Adult. The statutory Codes of Practice, issued under the Police and Criminal Evidence (Northern Ireland) Order 1989 (commonly referred to as PACE), require an ‘appropriate adult’ to be called when a juvenile or vulnerable adult is detained in police custody. The role of the Appropriate Adult is to support, advise and assist individuals within these vulnerable groups to ensure they fully understand the detention process and their rights, particularly during police interviews. A juvenile is defined within PACE as a person under 18 years of age. PACE also extensively defines the term ‘vulnerable’ as applying to any person affected and impaired by a mental disorder.
II.2.6) Estimated value
Value excluding VAT:
2 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Selection and Award criteria are as stated in the procurement documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.11) Main features of the award procedure:
Selection and Award criteria are as stated in the procurement documents.
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2024
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Neither CPD nor the Department of Justice can provide any guarantee as to the level of business under this contract. The estimated contract value is a broad estimate only; it includes additional quantum for unforeseen demand and to future proof. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated.. . Contract monitoring: the successful Contractor(s) performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the. specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory. performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice. . . The Authority expressly reserves the rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; (iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice and (iv) to award contract(s) in stages. And under no circumstances will the Authority be liable for any costs incurred by Candidates.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.
N/A
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full. information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
27/08/2024