II.2.2) Additional CPV code(s)
48100000
48931000
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
The learning management system (LMS) will need to handle all aspects of the learning process:
· organisational training content hosted, delivered, and tracked.
· training administration automated.
· learner engagement and participation monitored.
· CPD records held; and
· data stored for reporting (including statutory) purposes.
Having a LMS is also a fundamental pillar of the employee experience and an area that can contribute significantly to employee engagement and improve our ability to grow our own talent and retain key skills.
The reporting and recording functions are a key management tool in the LMS, enabling managers to monitor compliance with mandatory and statutory training. Reporting also enables the monitoring of access to development opportunities to ensure they are fair and don't disadvantage any group of people and is a key tool in workforce and succession planning activity.
Crucially, LMS reporting tools support managers, directorates, and schools where there is an inspection requirement e.g., Ofsted / CQC to evidence training undertaken. The tools should also ensure that key information required for Freedom of Information requests, Subject Access Requests, investigations, and insurance compliance, mitigate the risk to Portsmouth City Council.
The LMS should also provide our registered professions e.g., Social Workers, Occupational Therapists, Teachers with a single place to record their continual professional development
(CPD), Key to Portsmouth City Council's Workforce and OD Strategy, the LMS should support delivery of a smooth employee onboarding experience through role specific induction
pathways, ability to act on personal development plans and alignment to career pathways all of which are central to delivering our priorities of retention and development of our workforce.
The LMS should automate course bookings and course registers; record attendance, send
out reminders, confirmations, and evaluations. The LMS must also enable partner agencies and those without access to the Council network to access training in a convenient way on any device.
The initial contract period will be 4 years with the option to extend on a yearly rolling basis.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 65
Cost criterion: Cost
/ Weighting: 35
II.2.11) Information about options
Options:
Yes
Description of options:
The estimated contract value is based on a 4 year term in accordance with the Public Contract Regulations 2015 section 6 (19) (b).
If extension options are taken up past the 4 year period then the value will increase accordingly.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No