Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Historic England
Engine House, Firefly Avenue
Swindon
SN2 2EH
UK
E-mail: procurement-he@historicengland.org.uk
NUTS: UK
Internet address(es)
Main address: https://historicengland.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/historicengland/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/historicengland/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multidisciplinary recruitment Framework for Temporary and Permanent staff
Reference number: P/REF 00000334
II.1.2) Main CPV code
79600000
II.1.3) Type of contract
Services
II.1.4) Short description
Historic England is wishing to set up a multidisciplinary framework in order to deliver its recruitment needs.The framework will run for 3 years with a potential 1-year extension, depending on requirement, performance and budget. The Framework will be broken down in to Lots as per the below:Lot 1 – Executive or Senior Level appointments – perm/fixed team – no tempLot 2 – Specialist – Niche or hard to fill skill set – perm/fixed term – may be temp.Lot 3 –Back office short term recruitment (Temp, Temp to Perm or Perm). As with all frameworks, being awarded a place on it does not guarantee all or any of the work available; but the overarching agreement sets out rates and agreed terms which will operate when a ‘call off contract’ is placedSuppliers are invited to bid for one or more lots; however, where bidding for multiple lots, should provide assurance of how they will manage the demand and ensure a constant and reliable supply and support to Historic England.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Executive or Senior Level Appointments
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Nationwide across all of our offices in England.
II.2.4) Description of the procurement
The maximum value of this lot stated below is an estimate based on previous spend, the value of the entire framework including all three lots is the binding maximum value. This will be awarded to a single supplier. Specification:Executive recruitment is used to find candidates for senior-level jobs or executive level roles at Historic England. Such roles in Historic England would include:Director of Corporate Services including but not limited to Finance, IMT, Facilities, HR.Regional DirectorFor this lot, when a role becomes available, we would expect suppliers to be able to provide 3 suitable candidate recommendations and associated CV’s within 5 days of our request.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
230 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/10/2024
End:
27/10/2028
This contract is subject to renewal: Yes
Description of renewals:
The contract is 3 years plus a 12 month potential extension, which will be retendered at the definitive end for a new framework.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2 - Specialists - Niche or hard to fill skill set
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
National, to cover all of our offices in England.
II.2.4) Description of the procurement
The maximum value of this lot, stated below, is an estimate based on previous spend, the value of the entire framework including all three lots is the binding maximum value. We anticipate between 2 and 4 suppliers will be appointed to this lot.Specification: Such roles in Historic England would include:EngineerArchitect or SurveyorIT SpecialistDeveloperNiche or specialist recruitment agencies find candidates for highly specialised areas and specific industries such as law, engineering, architecture or Information Technology. Suppliers require strong relationships with companies in the relevant sector, making them valuable to job seekers wanting to gain work in a specific field by providing testimonials of their work/relationships. The key performance indicators will apply to the delivery of services. Performance under this contract will be calculated by the Supplier using KPI’s and will be submitted for review on a quarterly basis at the contract management meetings. These will include the following• Number of jobs that the Supplier sends CV’s for consideration – 95%• CV to interview ratio – 95%• Interview to offer ratio – 60%• Offer to acceptance ratio – 70%• Job posting to start date timeframe – Average 30 days• Attrition rates – 95% still in position at the end of fixed term or for permanent positions 12 months after start date If the supplier fails to meet the above in any one quarter then Historic England shall require an exception report detailing actions being taken under the supplier to remedy the situation and the timescale for rectification. Contractor Supplier provides quarterly bench market information and attends quarterly reviews with Historic England to discuss performance and delivery of services and set measures on performance and SLA’s.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/10/2024
End:
27/10/2028
This contract is subject to renewal: Yes
Description of renewals:
The framework is for 3 years initial term with 12 months potential extension, this will be retendered after the definitive end date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Lot 3 - Back Office - General Administration (Temp, Temp to Perm or Perm)
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
National, to cover all of our offices in England.
II.2.4) Description of the procurement
The maximum value of this lot, stated below, is an estimate based on previous spend, the value of the entire framework including all three lots is the binding maximum value.We anticipate that between 2 and 4 suppliers will be awarded a place on this Lot.Specification: Historic England require Back-office support from contractor suppliers to provide the administrative and operational resource. We expect suppliers to be able to provide CV’s or candidate details within 48hours. At times Historic England will require urgent short term (from 4 up to 12 weeks) resource to be in post within 5 working days and we will require candidates local to the National offices to meet the full requirements of the roleSuch roles in Historic England would include:AdministratorFinance AssistantHR AssistantPayroll AssistantData Entry AssistantFinancial ControllerFinance ManagerPayroll AssistantOn award of this contract, the Supplier would be required to provide quarterly bench market information and attend quarterly reviews with Historic England to discuss performance and delivery of services and set measures on performance and SLA’s.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
170 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/10/2024
End:
27/10/2028
This contract is subject to renewal: Yes
Description of renewals:
The framework is for an initial term of 3 years with a potential extension of 12 months, it will be retendered after the definitive end date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: N/A
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/10/2024
Local time: 09:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
07/10/2024
Local time: 10:00
Place:
Online
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
In 3 or 4 years time depending on if the extension is used.
VI.4) Procedures for review
VI.4.1) Review body
Historic England
Swindon
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
N/A
VI.5) Date of dispatch of this notice
29/08/2024