Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Ayrshire Council
Cunninghame House
Irvine
KA12 8EE
UK
Contact person: William Tomelty
Telephone: +44 1294324354
E-mail: williamtomelty@north-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.north-ayrshire.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Fully Managed Fleet Store
Reference number: NAC/5168
II.1.2) Main CPV code
50111000
II.1.3) Type of contract
Services
II.1.4) Short description
North Ayrshire Council (“NAC”) is seeking an experienced, knowledgeable and capable supplier to deliver a fully manned and managed fleet store service. The key requirements of the service are:
A fully manned store on-site at the Transport Hub, Kilwinning;
Provision of core items available immediately for selection;
Provision of non-core items available to NAC as per stated timescales;
Management information reporting provided in a format that is compatible with NAC’s Fleet Management System;
Any other fleet store service duties required.
NAC currently have a contract in place for this requirement which is due to expire on 12th August 2024 and therefore the requirement is being re-tendered. The resultant contract will be for a period of five (5) years commencing 13th August 2024 until 12th August 2029.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 868 929.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50111100
50111110
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
NAC needs to review its current provision for its managed fleet store, which includes the supply of vehicle parts and plant parts.
NAC require a fully managed and supported service including sourcing, supplying, collecting and delivering of parts, accessories and consumables to NAC’s on-site fleet store facility including the supply of the full range of parts, accessories and consumables for the repair of and maintenance of NAC’s fleet which includes amongst others, refuse, roads and ground care vehicles.
Procurement will follow the open-tender route.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-017861
Section V: Award of contract
Contract No: NAC/5168
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/08/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fleet Factors Ltd
Units 3-4 Wallis Road, Skippers Lane Industrial Estate
Middlesbrough
TS6 6JB
UK
Telephone: +44 7779801837
Fax: +44 1413530505
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 868 929.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Lots are not being used for this tender for the reasons stated below:
Nature of the contract is not suitable for lots.
Delivery of the contract is location specific.
Would require additional contract management resource which is not available.
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.
Health and Safety Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.
Environmental Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.
Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
(SC Ref:776633)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
UK
Telephone: +44 1563550024
Internet address(es)
URL: https://www.scotcourts.gov.uk/
VI.5) Date of dispatch of this notice
29/08/2024