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Cymraeg

Prior Information Notice

Pre-Market Engagement & Expressions of Interest – Highways and Street Lighting Term Service Contracts

  • First published: 01 September 2024
  • Last modified: 01 September 2024
  • Record interest

     

    This file may not be fully accessible.

  •  

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
London Borough of Hillingdon
Authority ID:
AA0121
Publication date:
01 September 2024
Deadline date:
-
Notice type:
Prior Information Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Following the extension of the Highways Term Service Contract and the Street Lighting Term Service Contract (see Voluntary Transparency Notices Ref: 2024/S 000-010973 and Ref: 2024/S 000-010976 respectively) the London Borough of Hillingdon is seeking to procure Term Service Contracts to commence from April 2026.

The intended timeline is to publish the opportunity in May 2025. This PIN is to inform prospective bidders of LB Hillingdon’s intention to commence the procurement in May 2025 to;

• Ensure suppliers are suitably prepared for a procurement process to establish a deep understanding of LB Hillingdon requirements;

• Provide a formal route for gaining market intelligence from the supply market about the best way of meeting LB Hillingdon’s requirements and potentially develop innovative solutions, to achieve better value outcomes for Hillingdon’s residents;’ and

• To enable the widest selection of suppliers to engage in the process.

Indicative contract term –Initial contract term of five years with extending options ( three + two years)

Proposed Contract Agreement – NEC 4

Estimated total value - £119m over full period including extensions

Pre - market engagement/ supplier engagement sessions to be held between Sept 2024 and January 2025.These engagements sessions will consist of;

• LBH - Brief overview of requirements including:

o Current service delivery model

o Approach to planning and works ordering

• Detailed supply market analysis including:

o Cost drivers

o Sector Challenges

o Opportunities for innovation (commercial, technological)

• Approach to packaging LBH requirements including;

o Contract terms

o TUPE

o Supplier interest

o Facilities

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

London Borough of Hillingdon

London

Hillingdon

London

UK

E-mail: AMayo@hillingdon.gov.uk

NUTS: UKI74

Internet address(es)

Main address: www.hillingdon.gov.uk

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Pre-Market Engagement & Expressions of Interest – Highways and Street Lighting Term Service Contracts

II.1.2) Main CPV code

71311220

 

II.1.3) Type of contract

Services

II.1.4) Short description

Following the extension of the Highways Term Service Contract and the Street Lighting Term Service Contract (see Voluntary Transparency Notices Ref: 2024/S 000-010973 and Ref: 2024/S 000-010976 respectively) the London Borough of Hillingdon is seeking to procure Term Service Contracts to commence from April 2026.

The intended timeline is to publish the opportunity in May 2025. This PIN is to inform prospective bidders of LB Hillingdon’s intention to commence the procurement in May 2025 to;

• Ensure suppliers are suitably prepared for a procurement process to establish a deep understanding of LB Hillingdon requirements;

• Provide a formal route for gaining market intelligence from the supply market about the best way of meeting LB Hillingdon’s requirements and potentially develop innovative solutions, to achieve better value outcomes for Hillingdon’s residents;’ and

• To enable the widest selection of suppliers to engage in the process.

Indicative contract term –Initial contract term of five years with extending options ( three + two years)

Proposed Contract Agreement – NEC 4

Estimated total value - £119m over full period including extensions

Pre - market engagement/ supplier engagement sessions to be held between Sept 2024 and January 2025.These engagements sessions will consist of;

• LBH - Brief overview of requirements including:

o Current service delivery model

o Approach to planning and works ordering

• Detailed supply market analysis including:

o Cost drivers

o Sector Challenges

o Opportunities for innovation (commercial, technological)

• Approach to packaging LBH requirements including;

o Contract terms

o TUPE

o Supplier interest

o Facilities

II.1.5) Estimated total value

Value excluding VAT: 11 900 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

31500000

34144410

34928500

34928520

34928530

45232452

45233140

45233141

45233142

45233150

45233161

45233162

45233210

45233220

45233221

45233222

45233223

45233340

45316110

50232100

50232110

90640000

II.2.3) Place of performance

NUTS code:

UKI74

II.2.4) Description of the procurement

Following the extension of the Highways Term Service Contract and the Street Lighting Term Service Contract (see Voluntary Transparency Notices Ref: 2024/S 000-010973 and Ref: 2024/S 000-010976 respectively) the London Borough of Hillingdon is seeking to procure Term Service Contracts to commence from April 2026.

The intended timeline is to publish the opportunity in May 2025. This PIN is to inform prospective bidders of LB Hillingdon’s intention to commence the procurement in May 2025 to;

• Ensure suppliers are suitably prepared for a procurement process to establish a deep understanding of LB Hillingdon requirements;

• Provide a formal route for gaining market intelligence from the supply market about the best way of meeting LB Hillingdon’s requirements and potentially develop innovative solutions, to achieve better value outcomes for Hillingdon’s residents;’ and

• To enable the widest selection of suppliers to engage in the process.

Indicative contract term –Initial contract term of five years with extending options ( three + two years)

Proposed Contract Agreement – NEC 4

Estimated total value - £119m over full period including extensions

Pre - market engagement/ supplier engagement sessions to be held between Sept 2024 and January 2025.These engagements sessions will consist of;

• LBH - Brief overview of requirements including:

o Current service delivery model

o Approach to planning and works ordering

• Detailed supply market analysis including:

o Cost drivers

o Sector Challenges

o Opportunities for innovation (commercial, technological)

• Approach to packaging LBH requirements including;

o Contract terms

o TUPE

o Supplier interest

o Facilities

The current term service contracts are as follows:

Highways Term Service Contract - comprises of Highway management and maintenance (resurfacing of footways and carriageways, pothole repairs and drainage works), highway improvement works), town centre improvement, minor bridge maintenance, public realm investment projects, cyclic gully cleansing, residential vehicular crossovers & reactive maintenance and task order works instructed on an ad-hoc basis.

Street Lighting Term Service Contract - The Street Lighting Term Service Contract comprises of project management, delivery of routine inspection and test, non-routine maintenance of street lighting and other powered apparatus, investment works, and task order works instructed on an ad-hoc basis.

****Please register/log in at www.capitalesourcing.com to register your expression of interest to participate in the pre-market engagement sessions ****

The proposed timeline is set out below;

Preliminary supplier market engagement – Sept 24- Jan 2025

Tender publication period-May 2025

Contract Award – September 2025

Contract start date - April 2026

II.3) Estimated date of publication of contract notice:

09/05/2025

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section VI: Complementary information

VI.5) Date of dispatch of this notice

30/08/2024

Coding

Commodity categories

ID Title Parent category
45233223 Carriageway resurfacing works Construction, foundation and surface works for highways, roads
50232110 Commissioning of public lighting installations Maintenance services of public-lighting installations and traffic lights
45233162 Cycle path construction work Construction, foundation and surface works for highways, roads
45232452 Drainage works Ancillary works for pipelines and cables
45233161 Footpath construction work Construction, foundation and surface works for highways, roads
45233340 Foundation work for footpaths Construction, foundation and surface works for highways, roads
90640000 Gully cleaning and emptying services Cleaning and sanitation services in urban or rural areas, and related services
34144410 Gully emptiers Special-purpose motor vehicles
71311220 Highways engineering services Civil engineering consultancy services
45316110 Installation of road lighting equipment Installation work of illumination and signalling systems
34928520 Lampposts Road furniture
31500000 Lighting equipment and electric lamps Electrical machinery, apparatus, equipment and consumables; lighting
45233222 Paving and asphalting works Construction, foundation and surface works for highways, roads
45233141 Road-maintenance works Construction, foundation and surface works for highways, roads
45233142 Road-repair works Construction, foundation and surface works for highways, roads
45233221 Road-surface painting work Construction, foundation and surface works for highways, roads
45233140 Roadworks Construction, foundation and surface works for highways, roads
34928530 Street lamps Road furniture
34928500 Street-lighting equipment Road furniture
50232100 Street-lighting maintenance services Maintenance services of public-lighting installations and traffic lights
45233210 Surface work for highways Construction, foundation and surface works for highways, roads
45233220 Surface work for roads Construction, foundation and surface works for highways, roads
45233150 Traffic-calming works Construction, foundation and surface works for highways, roads

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
AMayo@hillingdon.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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