Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Hillingdon
Civic Centre,
Uxbridge
London
UK
E-mail: mbreen@hillingdon.gov.uk
NUTS: UKI74
Internet address(es)
Main address: www.hillingdon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.capitalesourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Window & Door Reactive Replacement and Repairs Service Contract
II.1.2) Main CPV code
45421130
II.1.3) Type of contract
Works
II.1.4) Short description
London Borough of Hillingdon (Hillingdon) invites tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a Window and Door Reactive Replacement, Repair and Service Contract (the Services) for a Five (5) year period with the option to extend for a further Two (2) years. The contract is for the reactive replacement and repairs of windows and doors within Hillingdon’s Housing and Corporate portfolios located in the London Borough of Hillingdon (the Project).
The services that will be required will include but not limited to the following related areas:
● Brickwork
● Carpentry and Joinery
● Disabled Adaptations and Minor Works
● Fire Stopping
● Glazing
● Masonry
● Painting & Decorating
● Plasterworks and other finishes
● Scaffolding
The portfolio of properties will consist of a mixture of houses, bungalows, blocks of flats, tower blocks, sheltered housing schemes and corporate buildings of various types, construction, and ages.
The evaluation process will be carried out internally within London Borough of Hillingdon’s Housing Repairs Team. Factors to be considered by contractors considering tendering for this contract are that their bids will be based on the following weightings:
Commercial (Price) - 50%
Quality - 50%
Contractors will be invited to submit competitive tenders based on an “all-inclusive” basis using the M3 National Housing Federation (M3NHF) Responsive Maintenance and Void Property Works Schedule of Rates v8 with tenderers percentage adjustment.
The tendered percentage adjustment will be deemed inclusive of all costs of whatsoever nature including, but not limited to, job and contract preliminaries, profit, overheads, mobilisation costs, materials TUPE costs and all other costs required by the contractor to undertake his obligations under this Contract.
See tender documents for further details.
II.1.5) Estimated total value
Value excluding VAT:
4 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44221000
44221100
44221110
45421100
45421110
45421130
45421132
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
London Borough of Hillingdon
II.2.4) Description of the procurement
London Borough of Hillingdon (Hillingdon) invites tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a Window and Door Reactive Replacement, Repair and Service Contract (the Services) for a Five (5) year period with the option to extend for a further Two (2) years. The contract is for the reactive replacement and repairs of windows and doors within Hillingdon’s Housing and Corporate portfolios located in the London Borough of Hillingdon (the Project).
The services that will be required will include but not limited to the following related areas:
● Brickwork
● Carpentry and Joinery
● Disabled Adaptations and Minor Works
● Fire Stopping
● Glazing
● Masonry
● Painting & Decorating
● Plasterworks and other finishes
● Scaffolding
The portfolio of properties will consist of a mixture of houses, bungalows, blocks of flats, tower blocks, sheltered housing schemes and corporate buildings of various types, construction, and ages.
The evaluation process will be carried out internally within London Borough of Hillingdon’s Housing Repairs Team. Factors to be considered by contractors considering tendering for this contract are that their bids will be based on the following weightings:
Commercial (Price) - 50%
Quality - 50%
Contractors will be invited to submit competitive tenders based on an “all-inclusive” basis using the M3 National Housing Federation (M3NHF) Responsive Maintenance and Void Property Works Schedule of Rates v8 with tenderers percentage adjustment.
The tendered percentage adjustment will be deemed inclusive of all costs of whatsoever nature including, but not limited to, job and contract preliminaries, profit, overheads, mobilisation costs, materials TUPE costs and all other costs required by the contractor to undertake his obligations under this Contract.
See tender documents for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Council intends to award a contract for these services for a period of up to five (5) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Council intends to award a contract for these services for a period of up to five (5) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2024
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
30/09/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
7 years
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales ( Royal Courts of Justice)
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
30/08/2024