Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southside Housing Association Ltd
135 Fifty Pitches Rd, Cardonald
Glasgow
G514EB
UK
Contact person: Steven Good
Telephone: +44 1414221112
E-mail: sgood@southside-ha.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.southside-ha.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Southside Housing Association - Two Year Multi-Lot Contracts for Void Property Works
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Southside Housing Association is procuring a Multi-Lot Contract which shall deliver Void Property Works throughout Glasgow. The procurement aims to establish individual Contract’s for;
- Lot 1 – Pollokshields Properties Service Provider A
- Lot 2 – Cardonald Properties Service Provider A
- Lot 3 – Cardonald Properties Service Provider B
- Lot 4 – Pollokshields Properties Service Provider B
Void Property works are currently delivered by City Building LLP to Southside Housing Association as part of a single Service Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by City Building LLP is changing from a single Service Provider contract to six separate Lots of Responsive Repairs contracts, four separate Lots of Void Property Works contracts and a single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs works. This ITT and procurement relates to procurement of four separate Lots contracts for Void Property Works. The multi-Lot contracts for Responsive Repairs and single contract for Out of Hours Call Handling and Out of Hours Emergency Repairs are being undertaken as separate procurements to this opportunity.
The properties applicable to each Lot are described within Tender Document E Part 1 and Part 2, and it is intended that the Service Providers appointed to Lot 1 and Lot 4 will deliver the requirements for the Pollokshields properties listed in Tender Document E Part 2. It is also intended that the Service Providers appointed to Lot 2 and Lot 3 will deliver the requirements for the Cardonald properties listed in Tender Document E Part 1.
The properties are anticipated to include sandstone tenement flats, multi-storey flats, new build modern housing and flats, and post war pre-2000 construction houses and flats. It is anticipated that the approximately number of void properties works undertaken annually for each Lot will range between thirty and fifty void properties. However, this approximate volume of work is not guaranteed and may fluctuate depending on the number of properties that become void during each year of the Contract’s.
Southside Housing Association may also introduce newly acquired or developed properties during the term of the Contracts and may also vary the tender address list to retain a balanced approximate fifty/fifty split of property allocations between each geographical area throughout the term of the Contracts.
Bidders may submit a bid for each individual or all Lots and should indicate the Lot’s that they wish to bid for within their response to Question 2A.18 of SPD(Scotland) v1.2_0.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
269 494.50
GBP/ Highest offer:
517 489.45
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Pollokshields Properties Service Provider A
II.2.2) Additional CPV code(s)
50700000
50711000
50712000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Lot No: 2
II.2.1) Title
Cardonald Properties Service Provider A
II.2.2) Additional CPV code(s)
50700000
50710000
50712000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot No: 3
II.2.1) Title
Cardonald Properties Service Provider B
II.2.2) Additional CPV code(s)
50711000
50712000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Lot No: 4
II.2.1) Title
Pollokshields Properties Service Provider B
II.2.2) Additional CPV code(s)
50700000
50711000
50712000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow Southside
II.2.4) Description of the procurement
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015
II.2.5) Award criteria
Quality criterion: 60
/ Weighting: Quality
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD (Scotland) v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each
subcontractor.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-014414
Section V: Award of contract
Lot No: 1
Title: Pollokshields Properties Service Provider A
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/09/2024
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 14
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 14
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ib Contracts ltd
7 lister road , hillington industrial estate
Glasgow
G524BH
UK
Telephone: +44 7827667182
NUTS: UKM82
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
269 494.50
GBP
/ Highest offer:
517 489.45
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Cardonald Properties Service Provider A
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/09/2024
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 14
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 14
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MJM Joinery and Construction LTD
19 Lochlea
East Kilbride
G74 3RX
UK
Telephone: +44 7885985958
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
269 494.50
GBP
/ Highest offer:
517 489.45
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Cardonald Properties Service Provider B
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/09/2024
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 14
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 14
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CRD Property Renovations and Reinstatements Ltd
Unit 9c Cathcart Place, Rutherglen
Glasgow
G73 2RB
UK
Telephone: +44 712663889
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
269 494.50
GBP
/ Highest offer:
517 489.45
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Pollokshields Properties Service Provider B
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/09/2024
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 14
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 14
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Timetra Ltd
Block 15, Unit 148B, Mosshall Road,, Newhouse Industrial Estate
Newhouse
ML1 5RX
UK
Telephone: +44 1698746091
NUTS: UKM84
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
269 494.50
GBP
/ Highest offer:
517 489.45
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:777185)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Glasgow
UK
VI.5) Date of dispatch of this notice
05/09/2024