Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
Service Headquarters, The Knowle, Clyst St George,
Exeter
EX3 0NW
UK
Contact person: Aimee Lee
E-mail: procurement@dsfire.gov.uk
NUTS: UKK
Internet address(es)
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://sell2.in-tend.co.uk/blpd/home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DS435-23 Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement
Reference number: DS435-23
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority invites bids in this procurement process for the provision of annual Servicing, Maintenance, Repair and Replacement of Appliance Bay Doors, and other doors/shutters/barriers. The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
660 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50710000
44221240
45421100
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Authority sites across the counties of Devon and Somerset
II.2.4) Description of the procurement
The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 45%
Price
/ Weighting:
55%
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority proposes to enter into the Contract for an initial term of three (3) years and (6) months. Services Commencement Date is 01 October 2024.The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding two (2) years in total (24 months). Award of any extensions will be made in 12-month intervals.The overall contract value stated in this notice is for the full contract period (initial term and extensions) which is estimated in the region of £660,000.00 (inc. VAT). Thisvalue includes annual planned preventative maintenance (PPM) for all identified assets and an estimate of reactive maintenance callouts and repairs. This calculates to anannual contract value in the region of £120,000 (inc. VAT).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-014155
Section V: Award of contract
Contract No: DS435-23
Title: Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/09/2024
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HAG Limited
3107860
1 Oak Lane, Fishponds
Bristol
BS5 7UY
UK
Telephone: +44 08000723444
E-mail: info@hag.co.uk
NUTS: UKK
Internet address(es)
URL: https://www.hag.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 660 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Tendered planned preventative maintenance costs from the awarded contractor are £1,678.20 (exc VAT) for the remainder of Financial Year 2024-2025, and tendered planned preventative maintenance costs from the awarded contractor are £5,253.30 (exc VAT) for Financial Year 2025-2026 (subject to asset variations). Further reactive maintenance and repair costs are subject to the volume of callouts placed during the contractual year with the Contractor. Therefore the initial total contract value over the 3.5 year fixed term and optional 2 x 12months extension periods, remains at the indicative total contract value of £660,000 (inc VAT).
VI.4) Procedures for review
VI.4.1) Review body
Devon & Somerset Fire & Rescue Service
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
E-mail: procurement@dsfire.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
05/09/2024