Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kingdom Housing Association Limited
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Contact person: Neil Howieson
E-mail: flexibleprocurement@scotland-excel.org.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.kingdomhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
I.1) Name and addresses
Glen Housing Association
28 Heimdal Gardens
Glenrothes
KY7 6TZ
UK
Telephone: +44 1592621188
E-mail: info@glenhousing.co.uk
Fax: +44 1592621199
NUTS: UKM72
Internet address(es)
Main address: http://www.glenhousing.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17526
I.1) Name and addresses
Ore Valley Housing Association Limited
114 - 116 Station Road
Cardenden
KY5 0BW
UK
Contact person: Neil Howieson
Telephone: +44 1592721917
E-mail: neil.howieson@scotland-excel.org.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.orevalleyha.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14702
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Telephone: +44 3451550000
E-mail: enquiry.procurement@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.1) Name and addresses
Forth Housing Association Ltd
Kildean Business & Enterprise Hub, 146 Drip Road
Stirling
FK8 1RW
UK
Telephone: +44 01786446066
E-mail: info@forthha.org.uk
Fax: +44 01786445846
NUTS: UKM77
Internet address(es)
Main address: http://www.forthha.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14003
I.1) Name and addresses
Ochil View Housing Association Limited
Ochil House, Marshill
Alloa
FK10 1AB
UK
Telephone: +44 1259722899
E-mail: customerservices@ochilviewha.co.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.ochilviewha.co.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14682
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/default.aspx
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Consultants Services for New Build Projects
Reference number: 777260
II.1.2) Main CPV code
71324000
II.1.3) Type of contract
Services
II.1.4) Short description
Introduction
This tender exercise is being undertaken to establish a Framework of appropriately
qualified consultants to supply Consultant services for New build and Minor work
projects. The Framework will be for a 2-year period with the option to extend for 2 x single
1-year periods solely at KHA discretion to a maximum of 4 years.
The majority of our contracts are SBCC - both Design and Build and Minor Works. We also
deliver affordable housing policy (AHP) through Golden Brick style Development
Agreements.
The Lots are as follows:
Lot 1 - Employers Agent and Quantity Surveying Services
Lot 2 - Principal Designer
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Employers Agent and Quantity Surveying Services
II.2.2) Additional CPV code(s)
71315300
71250000
71251000
71324000
79311100
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
The project locations will vary but in the main will be Fife, Perth & Kinross,
Clackmannanshire and other Forth Valley areas.
II.2.4) Description of the procurement
The services to be provided are identified by the clauses outlined in the ITT which reference the RICS Quantity Surveyor and
RICS Employer’s Agent services documents for Scotland, May 2022.
II.2.5) Award criteria
Criteria below:
Quality criterion: Resources, Personnel and Management
/ Weighting: 15
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Cost Management
/ Weighting: 15
Quality criterion: Fair Working Practices
/ Weighting: 5
Quality criterion: Value Added
/ Weighting: 10
Quality criterion: Sustainability and Net Zero
/ Weighting: 5
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option for renewal at Kingdom Housing Association's discretion for 2 X single 1 year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Principal Designer
II.2.2) Additional CPV code(s)
71220000
79415200
79311100
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
The project locations will vary but in the main will be Fife, Perth & Kinross,
Clackmannanshire and other Forth Valley areas.
II.2.4) Description of the procurement
The services to be provided are contained in Schedule 1 (p10) of the Association for Project Safety
Form of Appointment as Principal Designer (FOAPD/2015).
All services in Schedule 1 are to be provided, with the exception of Part 2 Clauses 19 and 20
regarding copies of the Health & Safety File. T
II.2.5) Award criteria
Criteria below:
Quality criterion: Resourcing, Personnel and Management
/ Weighting: 15
Quality criterion: Service Delivery
/ Weighting: 20
Quality criterion: Project Management - minimising disruption
/ Weighting: 15
Quality criterion: Fair Work Practices
/ Weighting: 5
Quality criterion: Value Added
/ Weighting: 10
Quality criterion: Sustainability and Net Zero
/ Weighting: 5
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 x single
1-year periods solely at Kingdom Housing Association's discretion
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Procurement (Scotland) Regulations 2015.
Tenderers should confirm that they hold the following accreditations:
Lot 1
Membership of Royal Institution of Chartered Surveyors (RICS) or equivalent
Membership of Chartered Institute of Building (CIOB) or univalentnt
Lot 2
Membership of Contractor’s Health & Safety Assessment Scheme (CHAS) or equivalent
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Tenderers must confirm their yearly general turnover for the past two (2) years. Where required, KHA may request evidence from Tenderers that details their annual turnover for the period stated.
Minimum level(s) of standards required:
Tenderers may be assessed as a FAIL and be excluded from the Procurement Process if they fail to provide a response to this question.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
For public supply and public service contracts only, please provide relevant examples of services carried out during the last five years as specified in the Contract Notice:
(Examples from both public and/or private sector customers and clients may be provided):
Minimum level(s) of standards required:
Please describe your organisations relevant experience in relation to services of the nature outlined in the tender documents by detailing two examples of similar previous contracts your company has delivered in the past five years. Tenderers should complete and return the ‘Past experience’ document applicable to each lot as per the instructions provided in that document.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Performance Review satisfaction surveys will be completed at the end of each project to monitor the performance of Consultants. Surveys will be issued for all projects regardless of value or number of units.
The surveys will be completed by the KHA Project Team who have been involved with the project on behalf of KHA. The surveys will be used to monitor performance across a number of different areas. An example of the survey is provided in the document named ‘Example Principal Designer Survey’.
Any areas of concern which are raised via the surveys will be discussed as soon as possible with the appointed contact for each consultant.
KHA will hold 6 monthly meetings with Consultants as part of our management processes.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 8
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/10/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/02/2025
IV.2.7) Conditions for opening of tenders
Date:
07/10/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Scotland Excel is acting on behalf of Kingdom Housing Association in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
Other organisations which may call off from a framework established as a result of this tender are:
Glen Housing Association
Ore Valley Housing Associations
Fife Council
Forth HA
Ochilview HA
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=777260.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:777260)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=777260
VI.4) Procedures for review
VI.4.1) Review body
Kircaldy Sheriff Court
St Bryceland Avenue
Kirkcaldy
KY1 1XQ
UK
VI.5) Date of dispatch of this notice
05/09/2024