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Contract Notice

Framework for Consultants Services for New Build Projects

  • First published: 10 September 2024
  • Last modified: 10 September 2024
  • This file may not be fully accessible.

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

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Contents

Summary

OCID:
ocds-h6vhtk-049888
Published by:
Kingdom Housing Association Limited
Authority ID:
AA79166
Publication date:
10 September 2024
Deadline date:
07 October 2024
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Introduction

This tender exercise is being undertaken to establish a Framework of appropriately

qualified consultants to supply Consultant services for New build and Minor work

projects. The Framework will be for a 2-year period with the option to extend for 2 x single

1-year periods solely at KHA discretion to a maximum of 4 years.

The majority of our contracts are SBCC - both Design and Build and Minor Works. We also

deliver affordable housing policy (AHP) through Golden Brick style Development

Agreements.

The Lots are as follows:

Lot 1 - Employers Agent and Quantity Surveying Services

Lot 2 - Principal Designer

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Kingdom Housing Association Limited

Saltire Centre, Pentland Court

Glenrothes

KY6 2DA

UK

Contact person: Neil Howieson

E-mail: flexibleprocurement@scotland-excel.org.uk

NUTS: UKM72

Internet address(es)

Main address: http://www.kingdomhousing.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982

I.1) Name and addresses

Glen Housing Association

28 Heimdal Gardens

Glenrothes

KY7 6TZ

UK

Telephone: +44 1592621188

E-mail: info@glenhousing.co.uk

Fax: +44 1592621199

NUTS: UKM72

Internet address(es)

Main address: http://www.glenhousing.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17526

I.1) Name and addresses

Ore Valley Housing Association Limited

114 - 116 Station Road

Cardenden

KY5 0BW

UK

Contact person: Neil Howieson

Telephone: +44 1592721917

E-mail: neil.howieson@scotland-excel.org.uk

NUTS: UKM72

Internet address(es)

Main address: http://www.orevalleyha.org.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14702

I.1) Name and addresses

Fife Council

Fife House, North Street

Glenrothes

KY7 5LT

UK

Telephone: +44 3451550000

E-mail: enquiry.procurement@fife.gov.uk

NUTS: UKM72

Internet address(es)

Main address: http://www.fife.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

I.1) Name and addresses

Forth Housing Association Ltd

Kildean Business & Enterprise Hub, 146 Drip Road

Stirling

FK8 1RW

UK

Telephone: +44 01786446066

E-mail: info@forthha.org.uk

Fax: +44 01786445846

NUTS: UKM77

Internet address(es)

Main address: http://www.forthha.org.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14003

I.1) Name and addresses

Ochil View Housing Association Limited

Ochil House, Marshill

Alloa

FK10 1AB

UK

Telephone: +44 1259722899

E-mail: customerservices@ochilviewha.co.uk

NUTS: UKM72

Internet address(es)

Main address: http://www.ochilviewha.co.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14682

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk/default.aspx


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk/default.aspx


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for Consultants Services for New Build Projects

Reference number: 777260

II.1.2) Main CPV code

71324000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Introduction

This tender exercise is being undertaken to establish a Framework of appropriately

qualified consultants to supply Consultant services for New build and Minor work

projects. The Framework will be for a 2-year period with the option to extend for 2 x single

1-year periods solely at KHA discretion to a maximum of 4 years.

The majority of our contracts are SBCC - both Design and Build and Minor Works. We also

deliver affordable housing policy (AHP) through Golden Brick style Development

Agreements.

The Lots are as follows:

Lot 1 - Employers Agent and Quantity Surveying Services

Lot 2 - Principal Designer

II.1.5) Estimated total value

Value excluding VAT: 600 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Employers Agent and Quantity Surveying Services

II.2.2) Additional CPV code(s)

71315300

71250000

71251000

71324000

79311100

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

The project locations will vary but in the main will be Fife, Perth & Kinross,

Clackmannanshire and other Forth Valley areas.

II.2.4) Description of the procurement

The services to be provided are identified by the clauses outlined in the ITT which reference the RICS Quantity Surveyor and

RICS Employer’s Agent services documents for Scotland, May 2022.

II.2.5) Award criteria

Criteria below:

Quality criterion: Resources, Personnel and Management / Weighting: 15

Quality criterion: Service Delivery / Weighting: 20

Quality criterion: Cost Management / Weighting: 15

Quality criterion: Fair Working Practices / Weighting: 5

Quality criterion: Value Added / Weighting: 10

Quality criterion: Sustainability and Net Zero / Weighting: 5

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option for renewal at Kingdom Housing Association's discretion for 2 X single 1 year periods.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Principal Designer

II.2.2) Additional CPV code(s)

71220000

79415200

79311100

II.2.3) Place of performance

NUTS code:

UKM72


Main site or place of performance:

The project locations will vary but in the main will be Fife, Perth & Kinross,

Clackmannanshire and other Forth Valley areas.

II.2.4) Description of the procurement

The services to be provided are contained in Schedule 1 (p10) of the Association for Project Safety

Form of Appointment as Principal Designer (FOAPD/2015).

All services in Schedule 1 are to be provided, with the exception of Part 2 Clauses 19 and 20

regarding copies of the Health & Safety File. T

II.2.5) Award criteria

Criteria below:

Quality criterion: Resourcing, Personnel and Management / Weighting: 15

Quality criterion: Service Delivery / Weighting: 20

Quality criterion: Project Management - minimising disruption / Weighting: 15

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Value Added / Weighting: 10

Quality criterion: Sustainability and Net Zero / Weighting: 5

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 2 x single

1-year periods solely at Kingdom Housing Association's discretion

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Procurement (Scotland) Regulations 2015.

Tenderers should confirm that they hold the following accreditations:

Lot 1

Membership of Royal Institution of Chartered Surveyors (RICS) or equivalent

Membership of Chartered Institute of Building (CIOB) or univalentnt

Lot 2

Membership of Contractor’s Health & Safety Assessment Scheme (CHAS) or equivalent

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Tenderers must confirm their yearly general turnover for the past two (2) years. Where required, KHA may request evidence from Tenderers that details their annual turnover for the period stated.


Minimum level(s) of standards required:

Tenderers may be assessed as a FAIL and be excluded from the Procurement Process if they fail to provide a response to this question.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

For public supply and public service contracts only, please provide relevant examples of services carried out during the last five years as specified in the Contract Notice:

(Examples from both public and/or private sector customers and clients may be provided):


Minimum level(s) of standards required:

Please describe your organisations relevant experience in relation to services of the nature outlined in the tender documents by detailing two examples of similar previous contracts your company has delivered in the past five years. Tenderers should complete and return the ‘Past experience’ document applicable to each lot as per the instructions provided in that document.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Performance Review satisfaction surveys will be completed at the end of each project to monitor the performance of Consultants. Surveys will be issued for all projects regardless of value or number of units.

The surveys will be completed by the KHA Project Team who have been involved with the project on behalf of KHA. The surveys will be used to monitor performance across a number of different areas. An example of the survey is provided in the document named ‘Example Principal Designer Survey’.

Any areas of concern which are raised via the surveys will be discussed as soon as possible with the appointed contact for each consultant.

KHA will hold 6 monthly meetings with Consultants as part of our management processes.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 8

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/10/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 07/02/2025

IV.2.7) Conditions for opening of tenders

Date: 07/10/2024

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Scotland Excel is acting on behalf of Kingdom Housing Association in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Other organisations which may call off from a framework established as a result of this tender are:

Glen Housing Association

Ore Valley Housing Associations

Fife Council

Forth HA

Ochilview HA

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=777260.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:777260)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=777260

VI.4) Procedures for review

VI.4.1) Review body

Kircaldy Sheriff Court

St Bryceland Avenue

Kirkcaldy

KY1 1XQ

UK

VI.5) Date of dispatch of this notice

05/09/2024

Coding

Commodity categories

ID Title Parent category
71251000 Architectural and building-surveying services Architectural, engineering and surveying services
71220000 Architectural design services Architectural and related services
71250000 Architectural, engineering and surveying services Architectural and related services
71315300 Building surveying services Building services
79415200 Design consultancy services Production management consultancy services
71324000 Quantity surveying services Engineering design services
79311100 Survey design services Survey services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
flexibleprocurement@scotland-excel.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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