Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southend-on-Sea City Council
Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6YL
UK
Contact person: Corporate Procurement
Telephone: +44 1702215000
E-mail: procurementadvisors@southend.gov.uk
NUTS: UKH31
Internet address(es)
Main address: http://www.southend.gov.uk/
Address of the buyer profile: http://www.southend.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procurement.southend.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procurement.southend.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UPDATED: Provision of Sports and Fine Turf Materials, Equipment and Sundries
Reference number: DN741644
II.1.2) Main CPV code
03120000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Southend-on-Sea City Council is looking to appoint a supplier or a number of suppliers to supply and deliver Sports pitch materials and top dressings for a period of 3 years, with the option of extending the contract for a further 2 years, or any part thereof. The extension will be at the discretion of the Council and be dependent upon on quality, pricing, funding available and contractor performance. As such the Council does not guarantee any level of income to either Contractor as part of this contract.
Parks Operations Sports Materials will be split across different lots with suppliers being able to bid for single or multiple lots. The Contractor must deliver the required materials in the conditions and at the times detailed within this specification.
Please note that we have advertised this previously 2024/S 000-010383 but that tender was abandoned, and this is the updated tender.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Top Dressing, Composts/Sands
II.2.2) Additional CPV code(s)
03100000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
An organic matter that has been decomposed in a process called composting, rich in nutrients. Loose granular substances to be applied to sports pitch surfaces.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Feeds and Fertilisers
II.2.2) Additional CPV code(s)
03100000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Feeds and Fertilisers - any material of natural or synthetic origin (other than liming materials)
that is applied to soils or to plant tissues to supply one or more plant nutrients essential to
the growth of the sward and pitch surfaces.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Herbicides, Fungicides Pesticides and Biological control
II.2.2) Additional CPV code(s)
03100000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Lot 3 Herbicides, Fungicides Pesticides and Biological control - substances that are meant to control pests, diseases, including weeds.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Irrigation Equipment & Materials including wetting agents
II.2.2) Additional CPV code(s)
03100000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Lot 4 Irrigation Equipment & Materials including wetting agents-various equipment and
sundries relating to irrigation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Seed
II.2.2) Additional CPV code(s)
03100000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Seeds
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Equipment – including pedestrian and handheld sprayers
II.2.2) Additional CPV code(s)
16000000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Lot 6 Equipment – including pedestrian and handheld sprayers– various equipment including
pedestrian and handheld sprayers and fertiliser applications.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Miscellaneous
II.2.2) Additional CPV code(s)
03000000
16000000
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Lot 7 Miscellaneous – various equipment required to support ongoing operations of Parks
Operations Sports team.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/10/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
08/10/2024
Local time: 12:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
London
UK
VI.5) Date of dispatch of this notice
06/09/2024