South Lanarkshire Council

Council Headquarters, Almada Street

Hamilton

ML3 0AA

UK

Contact person: Procurement Service

E-mail: procurement_service@southlanarkshire.gov.uk

NUTS: UKM95

Internet address(es)

Main address: http://www.southlanarkshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410

II.1.1) Title

Reference number: SLC/PS/EDUC/19/019

II.1.2) Main CPV code

80110000

II.1.3) Type of contract

Services

II.1.4) Short description

The choice of the provider will be selected by the parent/guardian of the child therefore the council is utilising an innovative Procured Service Arrangement (PSA) under the Light Touch Rules contained in Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015.

Providers of ELC are invited to join the PSA by submitting a tender to the Council. They will be appointed to the PSA if they can successfully demonstrate that they meet the National Standard, the Law, applicable guidance, and the Council’s procedural requirements and accept the Rates which have been set by the Council in relation to the delivery of funded hours.

The PSA will allow providers to be added over its 10 year term.

II.1.5) Estimated total value

Value excluding VAT: 143 500 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

SPD 2C1 If the bidder relies on the capacities of other entities in order to meet the selection criteria they must complete a full SPD.

SPD 2D1 If the bidder intends to subcontract any share of the contract to third parties who are not being relied upon to meet the selection criteria the bidder is required to complete a shortened version of the SPD.

Exclusion Criteria

SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds your bid will be excluded where you fail to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures you have undertaken. For the discretionary exclusion grounds your bid may be excluded where you fail to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.

SPD 4A - "It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.

If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

SPD 4D1 - The bidder must confirm they can meet the criteria of the Health and Safety Statements which are as follows;

Policy Statement :

4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S)management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your

company’s responsibilities of health and safety management and compliance with legislation.

Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.

Recording of Accidents :

4h. Documented procedures for recording accidents/incidents and undertaking follow-up action. This will include records of accident rates/statistics and frequency for all RIDDOR reportable events for at least the last 3 years. It must demonstrate a system for reviewing significant incidents, and recording action taken as a result including action taken in response to enforcement.

Risk Assessments :

4j. Documented arrangements for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary. This must demonstrate that the bidder has in place and implements, procedures for carrying out risk assessments and for developing and implementing safe systems of work (“method statements”), and be able to provide relevant indicative examples. The identification and control of any significant occupational health issues must be prominent.

You must in addition supply a sample of 3 Risk Assessments for the following subject matter;

RA 1 - Child Excursions

RA 2 - Provision of Care

RA 3 - Child Supervision and Safety

III.1.2) Economic and financial standing

List and brief description of selection criteria:

SPD 4B - The bidder confirms they already have or can commit to obtain, prior to the commencement of the

contract, the levels of insurance cover indicated below:

4B5.1 Employer's (Compulsory) Liability: 10M GBP

4B5.2 Other Insurance - Public Liability 5M GBP

III.1.3) Technical and professional ability

List and brief description of selection criteria:

It is a minimum requirement of the tender that the Bidder holds the following qualifications. The bidder must be able to produce evidence of this upon request within 2 working days.

SPD 4C6 - Food Safety and Hygiene Certificate

Protection of Vulnerable Groups (Scotland) Act Declaration.

All Settings (Excluding Childminders)

Bidder to confirm that All support workers, practitioners and lead practitioners/managers working in the setting and included in the adult: child ratios have either obtained the benchmark qualification for

their role or, if they are still within their first 5 years of registering with the SSSC, have started to work

towards this.

or

Childminders Only - Bidder to confirm that From the implementation of the full roll-out of 1140 hours, childminders delivering the funded entitlement must have either obtained the benchmark qualification for ELC practitioners or, if they are still within their first 5 years of delivering the funded hours be working towards this.

III.2.2) Contract performance conditions

See Attachment 4 and the Procured Service Arrangement Terms and Conditions Attachment 16 within the tender documents.

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2023/S 000-025542

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 27/02/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 27/02/2025

Local time: 12:00

Place:

Finance & Corporate Resources

South Lanarkshire Council

12th Floor, Council Offices

Almada Street, Hamilton ML3 0AA

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In Scotland, the alternative review body is:

Court of Session

Parliament House

Parliament Square

Edinburgh

EH1 1RQ