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Cymraeg

Contract Notice

Provision of National Assistance Funeral Services

  • First published: 15 September 2024
  • Last modified: 15 September 2024

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Contents

Summary

OCID:
Published by:
Aberdeen City Council
Authority ID:
AA20199
Publication date:
15 September 2024
Deadline date:
14 October 2024
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Aberdeen City Council, Aberdeenshire Council and The Highland Council wish to appoint Funeral Directors to carry out national assistance funerals under section 87 of the Burial and Cremation (Scotland) Act 2016 or relevant legislation as appropriate.

This is a collaborative tendering exercise between Aberdeen City Council, Aberdeenshire Council and The Highland Council. Tenderers are invited to apply for one or more Council(s). Regional lotting has also been applied and tenderers can apply for one or more region(s) within a Council area. Aberdeen City Council, Aberdeenshire Council and The Highland Council reserve the right to award separate contracts for each lot.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Aberdeen City Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Telephone: +44 1467539600

E-mail: CPSSprocurement@aberdeencity.gov.uk

NUTS: UKM50

Internet address(es)

Main address: http://www.aberdeencity.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

I.1) Name and addresses

Aberdeenshire Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Telephone: +44 1467539600

E-mail: cpssprocurement@aberdeencity.gov.uk

NUTS: UKM50

Internet address(es)

Main address: http://www.aberdeenshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

I.1) Name and addresses

The Highland Council

Glenurquhart Road

Inverness

IV3 5BX

UK

Telephone: +44 1463702386

E-mail: cpssprocurement@aberdeencity.gov.uk

NUTS: UKM6

Internet address(es)

Main address: http://www.highland.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of National Assistance Funeral Services

Reference number: CRN00037088, CRN00037090, HC/CPL/EH/2024

II.1.2) Main CPV code

98371000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Aberdeen City Council, Aberdeenshire Council and The Highland Council wish to appoint Funeral Directors to carry out national assistance funerals under section 87 of the Burial and Cremation (Scotland) Act 2016 or relevant legislation as appropriate.

This is a collaborative tendering exercise between Aberdeen City Council, Aberdeenshire Council and The Highland Council. Tenderers are invited to apply for one or more Council(s). Regional lotting has also been applied and tenderers can apply for one or more region(s) within a Council area. Aberdeen City Council, Aberdeenshire Council and The Highland Council reserve the right to award separate contracts for each lot.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: Aberdeen City Council – All Regions

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Aberdeen City

II.2.4) Description of the procurement

Aberdeen City Council wish to appoint a Funeral Director to carry out national assistance funerals within the Aberdeen City Council region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2.1: Aberdeenshire Council – Banff and Buchan

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Banff and Buchan

II.2.4) Description of the procurement

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Banff and Buchan region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 2.2: Aberdeenshire Council – Buchan

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Buchan

II.2.4) Description of the procurement

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Buchan region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 2.3: Aberdeenshire Council – Formartine

II.2.2) Additional CPV code(s)

98370000

98371000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Formartine

II.2.4) Description of the procurement

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Formartine region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Lot 2.4: Aberdeenshire Council – Garioch

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Garioch

II.2.4) Description of the procurement

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Garioch region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Lot 2.5: Aberdeenshire Council – Kincardine and Mearns

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Kincardine and Mearns

II.2.4) Description of the procurement

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Kincardine and Mearns region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Lot 2.6: Aberdeenshire Council – Marr

II.2.2) Additional CPV code(s)

98370000

98371000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Marr

II.2.4) Description of the procurement

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Marr region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Lot 3.1: The Highland Council – Inverness

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

Inverness

II.2.4) Description of the procurement

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Inverness region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Lot 3.2: The Highland Council – Nairn

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

Nairn

II.2.4) Description of the procurement

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Nairn region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Lot 3.3: The Highland Council – Caithness

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

Caithness

II.2.4) Description of the procurement

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Caithness region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Lot 3.4: The Highland Council – Ross and Cromarty

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

Ross and Cromarty

II.2.4) Description of the procurement

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Ross and Cromarty region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 12

II.2.1) Title

Lot 3.5: The Highland Council – Skye and Lochalsh

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

Skye and Lochalsh

II.2.4) Description of the procurement

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Skye and Lochalsh region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 13

II.2.1) Title

Lot 3.6: The Highland Council – Lochaber

II.2.2) Additional CPV code(s)

98370000

98371000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

Lochaber

II.2.4) Description of the procurement

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Lochaber region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 14

II.2.1) Title

Lot 3.7: The Highland Council – Badenoch and Strathspey

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

Badenoch and Strathspey

II.2.4) Description of the procurement

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Badenoch and Strathspey region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 15

II.2.1) Title

Lot 3.8: The Highland Council – Sutherland

II.2.2) Additional CPV code(s)

98371000

98370000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

Sutherland

II.2.4) Description of the procurement

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Sutherland region.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality - as per documents / Weighting: 20

Price / Weighting:  80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2024

End: 31/10/2027

This contract is subject to renewal: Yes

Description of renewals:

Possibility to extend for additional 12 months maximum.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

SPD Question 4A.1a. The bidder is enrolled in the relevant national professional or trade registers kept in country of its establishment.

The successful Tenderer must maintain continued membership of a Trade organisation (National Association of Funeral Directors or the National Society of Allied and Independent Funeral Directors or Equivalent) throughout the period of the Contract.

Please confirm your registration as per the above and provide evidence within the SPD.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/10/2024

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 14/10/2024

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=777533.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:777533)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=777533

VI.4) Procedures for review

VI.4.1) Review body

Aberdeen Sheriff Court and Justice of the Peace Court

Castle Street

Aberdeen

AB10 1WP

UK

VI.5) Date of dispatch of this notice

12/09/2024

Coding

Commodity categories

ID Title Parent category
98370000 Funeral and related services Miscellaneous services
98371000 Funeral services Funeral and related services

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
CPSSprocurement@aberdeencity.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
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