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II.1.1) Title
YPO 001244 - The supply and installation of Furniture covering Office, Fitted, Laboratory, Library & Learning Spaces, Residential, Outdoor including associated products and services
Reference number: 001244
II.1.2) Main CPV code
39000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the Supply Delivery and Installation of Furniture covering Residential, Care, Library and Learning Spaces, Fitted, Outdoor, Dining and Social Spaces and associated Products and Services. For use in the education and local authority sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement in two ways as decided by customer requirements and preferences.
1 – Contractual Basis - Whereby the end customer will place the order with the Provider and the Provider deliveres direct to the end customer.
2 - Direct basis - Whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.
II.1.5) Estimated total value
Value excluding VAT:
250 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Lot 1 - Fitted Furniture
II.2.2) Additional CPV code(s)
39000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for Fitted Furniture, predominantly (but not limited to) laboratory, IT, food technology environments and associated products and services to be delivered directly to the end user.
II.2.5) Award criteria
Criteria below:
Quality criterion: Non Cost
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:
• Innovation and Quality of Products (25%)
• Planning and Design (50%)
• Social Value and Sustainability (25%)
Lot No: 2
II.2.1) Title
Lot 2 - Library and Learning Spaces
II.2.2) Additional CPV code(s)
39155000
39155100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for Library and Learning Spaces predominantly (but not limited to) shelving, storage, breakout furniture and associated products and services to be delivered directly to the end user.
II.2.5) Award criteria
Criteria below:
Quality criterion: Non Cost
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:
• Innovation and Quality of Products (25%)
• Planning and Design (50%)
• Social Value and Sustainability (25%)
Lot No: 3
II.2.1) Title
Lot 3 - Residential Care Furniture
II.2.2) Additional CPV code(s)
39140000
39143000
39143100
39143110
39143111
39143112
39143113
39143114
39143115
39143116
39143120
39143121
39143122
39143123
39143200
39143210
39143300
39143310
39144000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for Residential Care Furniture predominantly (but not limited to) dining, bedroom, lounge furniture and associated products and services to be delivered directly to the end user.
II.2.5) Award criteria
Criteria below:
Quality criterion: Non Cost
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:
• Innovation and Quality of Products (25%)
• Planning and Design (50%)
• Social Value and Sustainability (25%)
Lot No: 4
II.2.1) Title
Lot 4 - Residential Domestic Furniture
II.2.2) Additional CPV code(s)
39140000
39143000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for Residential Domestic Furniture predominantly (but not limited to) covering dining, bedroom, lounge furniture and associated products and services to be delivered directly to the end user.
II.2.5) Award criteria
Criteria below:
Quality criterion: Non Cost
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:
• Innovation and Quality of Products (25%)
• Planning and Design (50%)
• Social Value and Sustainability (25%)
Lot No: 5
II.2.1) Title
Lot 5 - Outdoor Furniture
II.2.2) Additional CPV code(s)
39000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for Outdoor Furniture predominately (but not limited to) seating, benches, shelters, bike storage and associated products and services to be delivered directly to the end user.
II.2.5) Award criteria
Criteria below:
Quality criterion: Non Cost
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:
• Innovation and Quality of Products (25%)
• Planning and Design (50%)
• Social Value and Sustainability (25%)
Lot No: 6
II.2.1) Title
Lot 6 - Dining Furniture
II.2.2) Additional CPV code(s)
39000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for Dining Furniture predominantly (but not limited to) chairs, tables, stools, seating, and associated products and services to be delivered directly to the end user.
II.2.5) Award criteria
Criteria below:
Quality criterion: Non Cost
/ Weighting: 50%
Price
/ Weighting:
50%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2025
End:
31/12/2028
This contract is subject to renewal: Yes
Description of renewals:
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:
• Innovation and Quality of Products (25%)
• Planning and Design (50%)
• Social Value and Sustainability (25%)
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).