Concession award notice
Results of the procurement procedure
Section I: Contracting
authority/entity
I.1) Name and addresses
Ayrshire College
Main Campus, Hill Street
Kilmarnock
KA1 3HY
UK
Contact person: Alan Ritchie
Telephone: +44 1563523501
E-mail: alan.ritchie@ayrshire.ac.uk
Fax: +44 1563538182
NUTS: UKM93
Internet address(es)
Main address: http://www1.ayrshire.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00456
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ayrshire College Finance System
Reference number: 2025-EX-12
II.1.2) Main CPV code
72261000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it's finance system for 4 years.
II.1.5) Estimated total value
Value excluding VAT:
410 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
410 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72261000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
Ayrshire College - Kilmarnock
II.2.4) Description of the procurement
This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it's financial software system for 4 years.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Form of procedure
Award procedure without prior publication of a concession notice in the cases listed below (please complete Annex D4)
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The College requires to replace its current finance system. The College established a Finance System Implementation Group with the remit to review the various procurement options open to it, noting that there is a balance to be struck between value for money (overall cost of new system) and the technical capacity of the replacement system. Whilst the various procurement options open to the College do provide a route to market, the Group considered that the indicative costs of the proposed suppliers were cost prohibitive given the current financial challenges facing the organisation. The Group also undertook a market testing exercise considering other potential suppliers and their ability to deliver on similar projects. The Group has concluded that when taking into account both value for money, technical specification and ability to deliver on similar projects that Symmetry Ltd will provide the most economically advantageous outcome for the College. The College therefore proposes to award the contract for the supply of the new finance system to Symmetry.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-037735
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/08/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Symmetry Ltd
7-11 Lodway, The Old Brewery Business Park, Pill
Bristol
BS20 0DH
UK
Telephone: +44 01179006262
NUTS: UKK1
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
410 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
(SC Ref:808947)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court and Justice of the Peace
Marnock Street
Kilmarnock
KA1 1ED
UK
VI.5) Date of dispatch of this notice
02/09/2025