The Highland Council

Glenurquhart Road

Inverness

IV3 5NX

UK

Contact person: Special Projects Category Management Team

Telephone: +44 1463702386

E-mail: CPSSprocurement@aberdeencity.gov.uk

NUTS: UKM6

Internet address(es)

Main address: http://www.highland.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

II.1.1) Title

Reference number: HC/Pl-H&C/PTs/2025

II.1.2) Main CPV code

42600000

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Council wishes to appoint 1 suitably qualified, experienced and competent Supplier submitting the Most Economically Advantageous Tender (MEAT), to provide Goods and Services, for the Supply & Delivery of Power Tools & Associated Items and Specified Services (Including Services - HAVS & Noise Testing, PAT and Servicing & Training of Power Tools & Associated Items), for Highland Council Area.

II.1.5) Estimated total value

Value excluding VAT: 291 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Bidder must provide a current copy of Goods Vehicle Operator (GVO) Licence.

Minimum Educational and Professional Qualifications:

Held by the Supplier/Sub-Contractor:

- Evidence of quality assurance systems, such as ISO 9001 certification or equivalent.

- Relevant vocational qualifications in logistics, procurement, or engineering (e.g., NVQ Level 3+ or equivalent).

- Health & Safety certifications (IOSH Managing Safely or NEBOSH General Certificate)

- At least 3–5 years of experience in the supply of power tools or industrial equipment.

- Ability to provide technical support, warranty management, and product compliance (e.g., CE/UKCA marking).

- PAT (portable appliance testing), City & Guilds 2377 qualification.

Held by Supplier/Sub-Contractor managerial staff:

- Level 4–6 qualification in procurement, business, logistics, or supply chain management.

- IOSH Managing Safely or NEBOSH General Certificate

- Minimum 3–5 years in contract or supply management, preferably in tools, equipment, or construction-related sectors.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Minimum level(s) of standards required.

Minimum level(s) of standards required:

Provide the organisations audited accounts covering the last financial 3 years and include the audited accounts for the years that have been audited to date in the business area covered by the Contact;

The Council will use an independent credit scoring organisation, Creditsafe, to check the financial status of the winning bidder(s). To minimise risk of failure, the desired risk score should not be below Moderate Risk as a minimum. The Council shall take a view on the risk to the Council should the winning bidder(s) credit rating fall below this and may involve further detailed financial checking/assessment.

Where it is considered that the additional supporting information does not provide satisfaction that the risk is mitigated, the bidder(s) shall be disqualified.

The winning tenderer and its sub-contractor(s) to provide a current copy and have as a minimum,

- 5,000,000 GBP Employers Liability Insurance (where applicable) for each and every claim;

- 5,000,000 GBP Public Liability Insurance for each and every claim;

- 5,000,000 GBP Products Liability Insurance for each and every claim.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

As per Minimum level(s) of standards required.

Minimum level(s) of standards required:

Bidders must have relevant experience to deliver the Goods and Services as described and must provide the following:

Provide details of how Quality Assurance is managed within the organisation and a copy of the organisations current Quality Assurance Scheme or Quality Management Policy;

Provide details of how Health & Safety (H&S) is managed within the organisation and a copy of the organisations current H&S Assurance Scheme or H&S Policy (or Statement for organisations with fewer than 5 employees);

Provide 2 copies of current risk assessments specifically relating to similar activities currently undertaken (or Statement for organisations with fewer than 5 employees);

Provide 2 copies of current examples of training record specifically relating to similar activities currently undertaken;

Provide 2 relevant examples of supplies and services carried out in the past 3 years;

Provide a statement of the relevant supply chain management and/or tracking systems used for the requirement;

Provide details of the technicians or technical bodies who they can call upon, especially those responsible for quality control for the requirement;

Provide quality control institute certificates (or from agencies of recognised competence) confirming that products meet the technical specifications or standards;

Provide details of business continuity and contingency proposals for the requirement;

Provide details of provisional exit plan for the requirement;

Confirm if Sub-Contracting, list the sub-contractors they propose to use and state which part/s of the Contract the sub-contractor(s) shall deliver and approximate value (if any);

Confirm "Non-Disclosure” items relating to FOI(S)A obligations (if any).

IN ADDITION, BIDDERS ARE DIRECTED TO THE MINIMUM REQUIREMENTS CONTAINED IN THE TENDER DOCUMENTS IN RELATION TO THIS TENDER, WHICH BIDDERS SHALL COMPLY WITH.

III.2.2) Contract performance conditions

Bidders are directed to the Tender Documents which they must comply with.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2024/S 000-760811

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/10/2025

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/11/2025

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 22/05/2026

VI.4.1) Review body