Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caledonia Housing Association
Suite 4 Saltire House, 3 Whitefriars Crescent
Perth
PH2 0PA
UK
Contact person: Samuel Zachariah
Telephone: +44 7732495034
E-mail: samuell.zachariah@caledoniaha.co.uk
NUTS: UKM
Internet address(es)
Main address: www.caledoniaha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17204
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Kitchens and Bathrooms Replacement Program 2025-2029
Reference number: 030925
II.1.2) Main CPV code
45421151
II.1.3) Type of contract
Works
II.1.4) Short description
2.1. Caledonia is seeking to appoint contractors to a contract for Kitchen and Bathroom replacement Works. In year one it is anticipated that 148 bathroom and 138 kitchen replacements will be carried out with approximately 200 bathrooms and 250 kitchens per annum thereafter for the remainder of the contract. Please note that these numbers may be subject to change.
2.2. The scope of this contract comprises of the supply, design and installation of the replacement kitchen and bathrooms together with all associated electrical, plumbing, decoration and refurbishment, as necessary.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45421151
39141400
45211310
45400000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
We currently own and manage approximately 6,000 homes across Tayside, Fife, the Highlands, East and West Dunbartonshire, and North Lanarkshire.
II.2.4) Description of the procurement
This procurement will follow the restricted procedure (2-stage tender process). In the first stage, potential contractors must express their interest by submitting responses to the online Single Procurement Document (SPD) questionnaire via the Public Contracts Scotland (PCS) portal. Following the evaluation of the SPD submissions, shortlisted applicants will receive an Invitation to Tender (ITT).
The contract will be based on the SBCC Measured Term Contract (MTC).
The contract will have an initial term of 5 years, with the option of a one- year extension, contingent upon satisfactory performance.
The contract will be awarded to a preferred contractor and back up contractor.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract will have an option of a one- year extension, subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will have an option of a one- year extension, contingent upon satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Bidders must hold relevant accreditations (e.g. Gas Safe, NICEIC, SELECT or equivalent ).
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/10/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/10/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=809130.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The successful contractor will be required to deliver Community Benefit proportionate to the spend under the contract over the duration of the contract. These benefits must be delivered within the Group’s local communities, which include: Dundee, Fife, Angus, East and West Dunbartonshire, North Lanarkshire, Perth and Kinross, and Highland. The commitments made will form part of the contractual obligations and must be reported and reviewed annually, with progress monitored against the agreed target.
(SC Ref:809130)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=809130
VI.4) Procedures for review
VI.4.1) Review body
Perth Sheriff Court and Justice of the Peace Court
County Bldg, Tay St
Perth
PH2 8NL
UK
VI.5) Date of dispatch of this notice
03/09/2025