Scope
Procurement reference
LGM38822
Procurement description
Open Procedure for an EHS and Environment Compliance Platform. Cartrefi Conwy Cyfyngedig are looking to move away from their current EHS Compliance Platform and port to a new system when the contract for their current solution expires on 29th March 2026.
Total value (estimated, excluding VAT)
225000 GBP to 225000GBP
Contract dates (estimated)
29 March 2026, 00:00AM to 28 March 2029, 23:59PM
Extension end date (if all the extensions are used): 28 March 2031
Contracting authority
Cartrefi Conwy Cyfyngedig
Identification register:
Address 1: Morfa Gele - Cae Eithin
Town/City: Conwy
Postcode: LL22 8LJ
Country: United Kingdom
Website: https://cartreficonwy.org/
Public Procurement Organisation Number: PVDN-9226-PHMZ
Contact name: Lee Daniels
Email: lee.daniels@csltd.org.uk
Organisation type: Public undertaking
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 48000000 - Software package and information systems
Lot value (estimated)
225000 GBP Excluding VAT
270000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
29 March 2026, 00:00AM
Contract end date (estimated)
28 March 2029, 23:59PM
Extension end date (estimated)
28 March 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
2 year optional extension, subject to customer satisfaction
Participation
Conditions of participation
See details in tender documentation
Conditions of participation
See details in tender documentation
Award criteria
Type: price
Name
Commercial
Weighting: 35.00
Weighting type: percentageExact
Type: quality
Name
Social Value
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Technical
Weighting: 50.00
Weighting type: percentageExact
Type: quality
Name
Presentations
Weighting: 10.00
Weighting type: percentageExact
Contract terms and risks
Payment terms
See details in tender documentation
Description of risks to contract performance
See details in tender documentation
Tender submission deadline
01 October 2025, 14:00PM
Enquiry deadline
24 September 2025, 17:00PM
Date of award of contract
31 October 2025, 23:59PM
Submission address and any special instructions
Read-only versions of all documentation relating to this opportunity are available at https://www.procurementservices.co.uk/our-solutions/lifecycle/current-tenders. In order to respond to the opportunity, you will need to create an account on OPTIMiSe where you will be able to access editable versions of the documentation. To facilitate this, email lifecycleeoi@lifecycle.co.uk with the LGM reference for this opportunity and your company details. You will then receive a verification email from OPTIMiSe asking you to verify your email address and create a password. These will be your log in details for the OPTIMiSe system. Once you have logged into the system you will be taken to your home screen where you can access the documents for the current Tender. This is the portal you need to use to ask any clarification questions and upload your completed documents along with any supporting documents.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Tender submission deadline
01 October 2025, 14:00PM
Enquiry deadline
24 September 2025, 17:00PM
Date of award of contract
31 October 2025, 23:59PM
Submission address and any special instructions
Read-only versions of all documentation relating to this opportunity are available at https://www.procurementservices.co.uk/our-solutions/lifecycle/current-tenders. In order to respond to the opportunity, you will need to create an account on OPTIMiSe where you will be able to access editable versions of the documentation. To facilitate this, email lifecycleeoi@lifecycle.co.uk with the LGM reference for this opportunity and your company details. You will then receive a verification email from OPTIMiSe asking you to verify your email address and create a password. These will be your log in details for the OPTIMiSe system. Once you have logged into the system you will be taken to your home screen where you can access the documents for the current Tender. This is the portal you need to use to ask any clarification questions and upload your completed documents along with any supporting documents.
May tenders be submitted electronically?
Yes
Languages that may be used for submission