Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
UK
Contact person: Matthew Green
Telephone: +44 1656655555
E-mail: matthew.green@south-wales.police.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.south-wales.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Provision of Specialist Vehicle Cleaning and Decontamination
Reference number: JCPS0289
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The Commissioner is seeking a Contractor to provide reactive specialised Cleaning, Disinfection and Sterilisation services of operational police vehicles. These Services will cover the Force geographical area. The requirement will include out of hours delivery to provide a 24/7 coverage.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 239 212.50
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL17
UKL14
UKL18
UKL
II.2.4) Description of the procurement
The Commissioner requires clean, disinfected and sterilised vehicles as set out in part 4 of this Specification to ensure operational vehicles are available as and when required.
3.2 The Commissioner operates a fleet of 980 vehicles including saloon and estate cars, large vans and detainee transport vehicles. Vehicles may from time to time become contaminated by matters such as bodily fluids, lice, fleas and unwanted odours. Approximately one third of this fleet are operational vehicles and fall within the scope of this Contract; the volume of vehicles in the scope of the Contract is likely to change in certain circumstances such as a pandemic.
3.3 The Service(s) for the removal of any such contaminant in compliance with all relevant statutory regulations and will include but not limited to the following:
- All body fluids, including blood, vomit, urine.
- Faeces.
- Infestations caused by fleas, lice, scabies
- Food
- Graffiti
- Hazardous waste, such as incapacitant spray etc.
The Contractor acknowledges the provision of this Service includes the associated risks such as, but not limited to HIV, Hepatitis A, B, C, influenza, and Covid 19.
II.2.5) Award criteria
Quality criterion: Price
/ Weighting: 20
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-006531
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/08/2025
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MATRIX BIOHAZARD SERVICES LIMITED
Unit 9 Old Field Road, Bocam Park
Pencoed
CF355LJ
UK
Telephone: +44 1656720171
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 239 212.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:154784)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
05/09/2025