Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
De Montfort University
The Gateway, Leicester, LE1 9BH.
Leicester
LE1 9BH
UK
Contact person: Paul Whitehall, Category Manager ICT.
E-mail: paul.whitehall@dmu.ac.uk
NUTS: UK
Internet address(es)
Main address: www.dmu.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Agent Portal Solution
Reference number: 2153/24
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
De Montfort University (DMU) recruits thousands of students from across the world to study at its main campus in Leicester as well as campuses overseas. Currently, a high percentage of these students are recruited in collaboration with international agents who support students through the process and receive a commission should the student go on to enrol at DMU. DMU does not, as yet, have an efficient system to receive and process applications submitted via agents and is currently heavily reliant on manual excel and document uploads to SAP which, when applications are in their thousands, is a time-consuming and inefficient model. DMU therefore now require an ‘off-the-shelf’ Agent Portal Solution, already in operation at UK HE and/or overseas institutions and must come with the potential for integration with SAP, to facilitate this future area of development for the University.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
864 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
De Montfort University, The Gateway, Leicester, LE1 9BH.
II.2.4) Description of the procurement
Provision of Agent Portal Solution for De Montfort University as per the Statement of Requirements and other provisions set out in our Invitation to Tender reference 2153/24.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80%
Price
/ Weighting:
Price 20%
II.2.11) Information about options
Options:
Yes
Description of options:
Potential Renewal Terms of 1+1+1+1+1 years after expiry of the Initial Term of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-037843
Section V: Award of contract
Contract No: 2153/24
Title: Provision of Agent Portal Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/09/2025
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Flywire Payments Limited
London
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 864 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
De Montfort University
The Gateway, Leicester, LE1 9BH.
Leicester
LE1 9BH
UK
E-mail: paul.whitehall@dmu.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
De Montfort University
The Gateway, Leicester, LE1 9BH.
Leicester
LE1 9BH
UK
E-mail: paul.whitehall@dmu.ac.uk
VI.5) Date of dispatch of this notice
05/09/2025