Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Contact person: Lisa Evans
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Maintenance of Pumping Station Assets
Reference number: CCS/24/123
II.1.2) Main CPV code
71334000
II.1.3) Type of contract
Services
II.1.4) Short description
You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm “call outs” by attending the station both during normal working hours and out of hours.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
.01
GBP
II.2) Description
II.2.2) Additional CPV code(s)
31600000
71334000
45351000
45315100
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. You are hereby invited to tender for the above contract which involves the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the City and County of Swansea. The responsibility for the installations are spread over a number of Departments within the Council, but the co-ordinating responsibility rests with the Highways and Transportation Department. The majority of the above mentioned stations have telemetry links and the successful contractor will be required to respond to telemetry alarm “call outs” by attending the station both during normal working hours and out of hours.
II.2.5) Award criteria
Quality criterion: Lowest Price
/ Weighting: 70
Quality criterion: Total Quality Questions
/ Weighting: 30
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The installations vary in size, type and mode of operation. It will be the tenderer’s responsibility to ensure that they have made sufficient effort to familiarise themselves with the installations and understand fully their obligation toward them under this contract.The “Annual Service” of the schools pumping stations to be undertaken during the school holiday periods.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-037882
Section V: Award of contract
Contract No: CCS/24/123
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Samatrix Limited
Unit 1A, Century Park, Swansea Enterprise Park
Swansea
SA68RP
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: .01
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Thanks
(WA Ref:155437)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: https://www.swansea.gov.uk/procurement
VI.4.4) Service from which information about the review procedure may be obtained
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: https://www.swansea.gov.uk/procurement
VI.5) Date of dispatch of this notice
08/09/2025