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UK4

A User Led Approach to Developing Social Care Data Standards and Data Sharing Use Cases in Wales

  • First published: 09 September 2025
  • Last modified: 09 September 2025
  • Record interest

     

  • This file may not be fully accessible.

  •  

Contents

Summary

OCID:
ocds-h6vhtk-0581a2
Published by:
Social Care Wales
Authority ID:
AA0289
Publication date:
09 September 2025
Deadline date:
07 October 2025
Notice type:
UK4
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

We are seeking a suitably skilled and experienced supplier to define and deliver a user-led approach to developing Minimum Operating Data Standards (MODS) for social care in Wales. This will involve deep engagement with stakeholders, identification and prioritisation of use cases, and development of a structured Data Catalogue to inform the Fast Healthcare Interoperability Resource (FHIR) framework. This contract will be split across the following phases: Phase 1: Engagement and Discovery Phase 2: Further Development and Implementation Note: Social Care Wales will commission FHIR expertise through a separate contract. While both the successful supplier of this tender and the FHIR experts will have distinct areas of responsibility, they will be expected to work in close collaboration to ensure alignment between the development of the MODS and its mapping to the HL7 FHIR framework. This joint approach will ensure that technical compatibility is built in from the outset and that both strands of work progress in a coordinated, efficient manner. Please see ITT for full details.

Full notice text

Scope

Procurement reference

Data Standards

Procurement description

We are seeking a suitably skilled and experienced supplier to define and deliver a user-led approach to developing Minimum Operating Data Standards (MODS) for social care in Wales. This will involve deep engagement with stakeholders, identification and prioritisation of use cases, and development of a structured Data Catalogue to inform the Fast Healthcare Interoperability Resource (FHIR) framework.

This contract will be split across the following phases:

Phase 1: Engagement and Discovery

Phase 2: Further Development and Implementation

Note: Social Care Wales will commission FHIR expertise through a separate contract. While both the successful supplier of this tender and the FHIR experts will have distinct areas of responsibility, they will be expected to work in close collaboration to ensure alignment between the development of the MODS and its mapping to the HL7 FHIR framework. This joint approach will ensure that technical compatibility is built in from the outset and that both strands of work progress in a coordinated, efficient manner.

Please see ITT for full details.

Main category

Services

Delivery regions

  • UKL - Wales

Total value (estimated, excluding VAT)

208333 GBP to 208333GBP

Contract dates (estimated)

10 November 2025, 00:00AM to 31 March 2026, 23:59PM

Extension end date (if all the extensions are used): 31 March 2027

Contracting authority

Social Care Wales

Identification register:

  • GB-PPON

Address 1: South Gate House

Town/City: Cardiff

Postcode: CF10 1EW

Country: United Kingdom

Website: http://www.socialcare.wales

Public Procurement Organisation Number: PTTZ-7468-NYRQ

Contact name: Procurement Team

Email: procurement@socialcare.wales

Telephone: +442920780593

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 72000000 - IT services: consulting, software development, Internet and support
  • 48000000 - Software package and information systems
  • 79410000 - Business and management consultancy services

Delivery regions

  • UKL - Wales

Lot value (estimated)

208333 GBP Excluding VAT

250000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

10 November 2025, 00:00AM

Contract end date (estimated)

31 March 2026, 23:59PM

Extension end date (estimated)

31 March 2027, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Phase 2 – If extended, will run for a further 12 months from 1 April 2026 – 31 March 2027, up to a total contract period of 16.5 months. Phase 2 will be subject to funding, the successful completion of Phase 1, and the agreement to extend the contract. Social Care Wales intends to engage the successful supplier from this tender to undertake Phase 2, subject to negotiation and agreement of final costs.

Participation

Conditions

Economic

Conditions of participation

See WPSQ / ITT

Conditions

Economic

Conditions of participation

See WPSQ / ITT

Award criteria

Type: quality

Name

Technical Ability

Description

See ITT / Appendix 2 for breakdown of quality questions

Weighting: 70.00

Weighting type: percentageExact

Type: cost

Name

Costs

Description

See ITT / Appendix 3 for costing requirements

Weighting: 20.00

Weighting type: percentageExact

Type: quality

Name

Social Value Contribution

Description

See ITT / Appendix 2 for social value question breakdown.

Weighting: 10.00

Weighting type: percentageExact

Contract terms and risks

Payment terms

See ITT / contract template

Submission

Tender submission deadline

07 October 2025, 12:00PM

Enquiry deadline

26 September 2025, 17:00PM

Date of award of contract

29 October 2025, 23:59PM

Submission address and any special instructions

https://www.sell2wales.gov.wales/

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English
  • Welsh

Tender submission deadline

07 October 2025, 12:00PM

Enquiry deadline

26 September 2025, 17:00PM

Date of award of contract

29 October 2025, 23:59PM

Submission address and any special instructions

https://www.sell2wales.gov.wales/

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English
  • Welsh

Coding

Commodity categories

ID Title Parent category
79410000 Business and management consultancy services Business and management consultancy and related services
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
48000000 Software package and information systems Computer and Related Services

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
05 August 2025
Deadline date:
19 August 2025 23:59
Notice type:
UK2
Version:
1
Authority name:
Social Care Wales
Publication date:
09 September 2025
Deadline date:
07 October 2025 12:00
Notice type:
UK4
Version:
1
Authority name:
Social Care Wales

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

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docx49.30 KB
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xlsx17.24 KB
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docx
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docx
docx31.30 KB
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pdf
pdf463.58 KB
This file may not be accessible.
xlsx
docx
docx48.15 KB
This file may not be accessible.
xlsx
xlsx17.43 KB
This file may not be accessible.
pdf
pdf467.02 KB
This file may not be accessible.
pdf
pdf3.29 MB
This file may not be accessible.
docx
docx30.69 KB
This file may not be accessible.
pdf
pdf463.58 KB
This file may not be accessible.
xlsx
xlsx38.22 KB
This file may not be accessible.
docx
docx49.30 KB
This file may not be accessible.
xlsx
xlsx17.24 KB
This file may not be accessible.
pdf
pdf483.04 KB
This file may not be accessible.
pdf
pdf3.13 MB
This file may not be accessible.
docx
docx31.30 KB
This file may not be accessible.
pdf
pdf
pdf550.17 KB
This file may not be accessible.
pdf
pdf706.87 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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