Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Gobowen
Oswestry
SY10 7AG
UK
Contact person: Hayley Smith
Telephone: +44 7770493216
E-mail: h.smith27@nhs.net
NUTS: UKG22
Internet address(es)
Main address: https://www.rjah.nhs.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Orthopaedic Insourcing Service
Reference number: WHISP-404
II.1.2) Main CPV code
85121283
II.1.3) Type of contract
Services
II.1.4) Short description
This Contract Award notice is placed under the Healthcare Services Provider Selection Regime (PSR) Regulations 2023 Regulation 14 for Urgent Awards. This award is to address the Trust's urgent surgical capacity shortfall in the immediate short-term for Orthopaedic Services. The Award has been made to prevent any future harm to patients by minimising waiting times.
The service provider shall supply a full insourcing services covering 200 procedures from the longest waiting cohort and 500 outpatient assessments.
Ongoing work with regards to market engagement and a new procurement process shall be progressed and completed over the coming months once the capacity shortfall has been stabilised.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
520 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85111000
85121200
II.2.3) Place of performance
NUTS code:
UKG22
Main site or place of performance:
Oswestry - The Robert Jones and Agnes Hunt NHS Foundation Trust Hospital Site.
II.2.4) Description of the procurement
This Contract Award notice is placed under the Healthcare Services Provider Selection Regime (PSR) Regulations 2023 Regulation 14 for Urgent Awards. This confirmation of award is to address the Trust's urgent surgical capacity shortfall in the immediate short-term for Surgical Orthopaedic Services. The Award has been made to prevent any future harm to patients due to the significant backlog/waiting list.
The service provider shall supply a full insourcing service covering 200 procedures from the longest waiting cohort and 500 new outpatient assessments.
Subspecialties include:
1) Arthroplasty
2) Foot and Ankle
3) Lower Limb (Knee and Sport Injury)
4) Pediatric Orthopaedics
5) Spinal Disorders
6) Upper Limb
The urgent award remains within the 36-40% of the tariff price range for elective and 70% for outpatients as per the Trusts budget setting requirements.
This is a short-term award anticipated to initially last 3 months for the cohort of patients identified, starting on 1st August 2025 ending on 31st October 2025. It is envisaged that ongoing work with regards to market engagement and a new procurement process shall be progressed and completed over the coming months for a medium-term service provision. The value over the 3-month period is anticipated to be £520,000.00.
II.2.5) Award criteria
Quality criterion: Address immediate risk to safety and quality of care
/ Weighting: 100
Cost criterion: Address immediate risk to safety and quality of care
/ Weighting: 100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services Provider Selection Regime (PSR) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contract Regulations 2015 or it's replacement the Procurement Regulations 2024 do not apply to this award.
Regulation 14, Urgent Awards applies to this Contract Award:
Criteria 1: The Award or modification must be made urgently:
The Trust is currently experiencing significant challenges in the delivery of adequate service provision to meet ongoing growth in demand whilst meeting the NHSE National Standards for waiting times. Relative to others, the Trust's performance is within the bottom 10 providers nationally for all three elective referral to treatment (RTT) measures. The timescales associated with delivery of activity within the next 3 months does hinder the time to enable a full procurement process. The Trust will be conducting a full procurement process during the subsequent 3 month period for a medium-term service provision.
Criteria 2: The reasons for urgency was not foreseeable by and is not attributable to the authority:
The Trust has faced particular challenges in the delivery of elective orthopaedics services over the last year, with a 20% reduction in capacity available. The Trust had to put in place significant mitigations during 2024/25 and has made significant progress with this but remains out of balance in terms of capacity being in place to meet demand.
The Trust has been unable to secure sufficient alternative capacity to meet the timescales required to deliver expected standards of service delivery.
The Trust has exhausted all options available in terms of recovering activity in the short term, with the quantifiable mitigations leading to the Trust continuing to fall short of capacity requirements.
Criteria 3: Delaying the award of the contract to conduct a full application of the regime would likely pose a risk to patient or public safety:
The Trust believes that it cannot safely manage the volume of choice referrals it is receiving due to the growing imbalance in terms of capacity available at the Trust.
Criteria 4: Relevant authorities must not use the urgent award or contract modification provisions in this regime if the urgency is attributable to the relevant authority not leaving sufficient time to make procurement decisions and run a provider selection process:
The Trust is able to demonstrate that appropriate procurement approaches have been undertaken in the last couple of years with appropriate planning, but to date the Trust has not been in a position to award.
- The Trust has already undertaken 2 full procurement exercises in the last 6 months which have not led to award in November 2024 and March 2025.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: WHISP-404
Title: Orthopaedic Insourcing Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/07/2025
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Portland Clinical Limited
09324612
28 Bailey Street
Sheffield
S1 4EH
UK
NUTS: UKE32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 520 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services Provider Selection Regime (PSR) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contract Regulations 2015 or it's replacement the Procurement Regulations 2024 do not apply to this award.
Regulation 14, Urgent Awards applies to this Contract Award:
Criteria 1: The Award or modification must be made urgently:
The Trust is currently experiencing significant challenges in the delivery of adequate service provision to meet ongoing growth in demand whilst meeting the NHSE National Standards for waiting times. Relative to others, the Trust's performance is within the bottom 10 providers nationally for all three elective referral to treatment (RTT) measures. The timescales associated with delivery of activity within the next 3 months does hinder the time to enable a full procurement process. The Trust will be conducting a full procurement process during the subsequent 3 month period for a medium-term service provision.
Criteria 2: The reasons for urgency was not foreseeable by and is not attributable to the authority:
The Trust has faced particular challenges in the delivery of elective orthopaedics services over the last year, with a 20% reduction in capacity available. The Trust had to put in place significant mitigations during 2024/25 and has made significant progress with this but remains out of balance in terms of capacity being in place to meet demand.
The Trust has been unable to secure sufficient alternative capacity to meet the timescales required to deliver expected standards of service delivery.
The Trust has exhausted all options available in terms of recovering activity in the short term, with the quantifiable mitigations leading to the Trust continuing to fall short of capacity requirements.
Criteria 3: Delaying the award of the contract to conduct a full application of the regime would likely pose a risk to patient or public safety:
The Trust believes that it cannot safely manage the volume of choice referrals it is receiving due to the growing imbalance in terms of capacity available at the Trust.
Criteria 4: Relevant authorities must not use the urgent award or contract modification provisions in this regime if the urgency is attributable to the relevant authority not leaving sufficient time to make procurement decisions and run a provider selection process:
The Trust is able to demonstrate that appropriate procurement approaches have been undertaken in the last couple of years with appropriate planning, but to date the Trust has not been in a position to award.
- The Trust has already undertaken 2 full procurement exercises in the last 6 months which have not led to award in November 2024 and March 2025.
The decision makers was the Finance & Performance Committee and the decision was made on 11th July 2025.
No Conflicts of interest were identified.
VI.4) Procedures for review
VI.4.1) Review body
The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Gobowen
Oswestry
SY10 7AG
UK
VI.5) Date of dispatch of this notice
08/09/2025