Managed Stations Fire Safety Systems Maintenance

Procurement reference

project_42542

Procurement description

Network Rail is seeking to appoint a single supplier to deliver comprehensive fire safety systems and Voice Alarm/Public Address (VAPA) system maintenance, reactive repairs, and installation services across 16 managed stations in England. The scope of the contract includes but not limited to:

Planned Preventative Maintenance (PPM):

Regular inspection, testing, servicing, and certification of all fire safety and VAPA systems, including fire alarms, detection devices, visual alarms, manual call points, aspirating smoke detection, public address equipment, amplifiers, microphones, battery backup systems, and suppression systems. The supplier will be responsible for ensuring all systems remain compliant with relevant legislation and standards.

Reactive Maintenance:

Rapid response to faults, breakdowns, and emergency call-outs, including fault diagnosis, repairs, and restoration of system functionality. The supplier must meet agreed service levels for response and resolution times, and provide 24/7 helpdesk support for all managed stations.

Project Works:

Installation, upgrade, and commissioning of new fire safety and VAPA systems, including system replacements, enhancements, and integration with existing infrastructure. The supplier will manage all aspects of project delivery, from design and procurement to installation, testing, and handover.

Asset Data Management:

Collection, maintenance, and reporting of asset data for all fire safety and VAPA systems, ensuring accurate records are maintained and updated on Network Rail’s Citadel system. This includes uploading maintenance and reactive records, updating system schematics, and supporting compliance audits.

Compliance and Technical Assurance:

Delivery of services in accordance with the Fire Safety Regulatory Reform Order (2005), Network Rail standards, and all relevant statutory and industry requirements. The supplier must hold or obtain all necessary certifications and accreditations for the systems and disciplines covered by the contract.

Social Value and Workforce:

The supplier is expected to support skills development and local employment through apprenticeship placements and workforce engagement, and to comply with TUPE regulations for any eligible incumbent staff.

Main category

Services

Delivery regions

• UK - United Kingdom

Total value (estimated, excluding VAT)

18780000 GBP to 18780000GBP

Contract dates (estimated)

26 September 2026, 00:00AM to 25 September 2031, 23:59PM

Extension end date (if all the extensions are used): 25 September 2034

NETWORK RAIL INFRASTRUCTURE LIMITED

Procedure type

Competitive flexible procedure

Is this procurement under a special regime?

Utilities

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

CPV classifications

• 50413200 - Repair and maintenance services of firefighting equipment
• 45343000 - Fire-prevention installation works
• 31625200 - Fire-alarm systems
• 51700000 - Installation services of fire protection equipment
• 45343230 - Sprinkler systems installation work
• 31625100 - Fire-detection systems
• 45312100 - Fire-alarm system installation work
• 35111500 - Fire suppression system
• 44221220 - Fire doors
• 50712000 - Repair and maintenance services of mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 45343100 - Fireproofing work

Delivery regions

• UK - United Kingdom

Lot value (estimated)

18780000 GBP Excluding VAT

22536000 GBP Including VAT

Criteria used to select suppliers to tender for this lot

true

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

26 September 2026, 00:00AM

Contract end date (estimated)

25 September 2031, 23:59PM

Extension end date (estimated)

25 September 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract will run for an initial five-year term, with the option to extend annually for up to three additional years (1+1+1 structure). Extensions may be used in the following circumstances Performance-Based Extension, Continuity of Service etc.

Anticipated Breakdown of Extension Structure:

Year 1 Extension: May be exercised at the end of the initial five-year term, subject to satisfactory performance and mutual agreement.

Year 2 Extension: May be exercised at the end of the first extension year, subject to ongoing satisfactory performance.

Year 3 Extension: May be exercised at the end of the second extension year, subject to ongoing satisfactory performance.

Extensions are anticipated to be exercised annually (1+1+1 structure), but the length and timing of each extension will be at Network Rail’s sole discretion, subject to satisfactory performance, mutual agreement, and operational requirements.

Does the lot include options?

Yes

Description of options

Network Rail reserves the right to add or remove further assets including currently excluded stations and their associated systems to the contract during the term, to meet operational requirements if required.

Participation

Award criteria

Payment terms

Please refer to the Procurement Documents for full details.

Description of risks to contract performance

Standards, regulatory & policy change

Changes in statutory or regulatory requirements (e.g., fire safety legislation, standards for system certification), Changes to railway, safety, data protection or environmental standards, ORR/Group Standards, NR Security Assurance Framework/Vetting, or Procurement transparency requirements could impose material new obligations affecting cost/scope/timescales.

Transition to Great British Railways (GBR)

Changes in governance, reporting lines, or contract management as responsibilities shift to GBR. Potential changes to standards, policies, or priorities as GBR establishes new frameworks. Possible need for contract modification or novation to align with GBR requirements.

Expression of interest deadline

06 October 2025, 16:00PM

Enquiry deadline

01 October 2025, 16:00PM

Date of award of contract

01 May 2026, 23:59PM

Submission address and any special instructions

https://networkrail.bravosolution.co.uk.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

26 September 2033, 23:59PM

Languages that may be used for submission

• English