Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
Contact person: Vicki Akinosho
E-mail: vicki.akinosho@bfi.org.uk
NUTS: UKI
Internet address(es)
Main address: https://in-tendhost.co.uk/bfi/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Film Scanning Mastering and Restoration Services
Reference number: 2025/417
II.1.2) Main CPV code
92100000
II.1.3) Type of contract
Services
II.1.4) Short description
The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems. To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services along with costs which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 065 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
92100000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Berkhamsted
II.2.4) Description of the procurement
The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems.To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services, along with costs, which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments.While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80%
Cost criterion: Price
/ Weighting: 20%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-004452
Section V: Award of contract
Contract No: 2025/417
Title: Film Scanning, Mastering and Restoration Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/08/2025
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
L’immagine Ritrovata S.R.L
Via Riva di Reno 72 40122 Bologna,
Bologna
IT
NUTS: ITH55
Internet address(es)
URL: www.immagineritrovata.it
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Dragon Post (Wales) Limited
Seren Stiwdios Wales Wentloog Ave, Rumney,
Cardiff
CF3 2GH
UK
NUTS: UKL22
Internet address(es)
URL: www.dragondi.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
R3store Studios Ltd
2nd Floor, 1 Danes Yard, Sugar House Island, Stratford,
London
E15 2QL
UK
NUTS: UKI41
Internet address(es)
URL: www.r3storestudio.com
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Cinegrell GmbH
Saatlenstrasse 261, CH-8050 Zurich
Zurich
CH
NUTS: CH040
Internet address(es)
URL: www.cinegrell.ch
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 065 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The framework has been awarded to four Suppliers.The estimated contract value of £1,065,000 is for the initial 3 years and there is an option to extend for one year.The Standstill period has been concluded successfully.
VI.4) Procedures for review
VI.4.1) Review body
British Film Institute
21 Stephen street
London
W1T 1LN
UK
E-mail: vicki.akinosho@bfi.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
08/09/2025