Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
British Film Institute
BFI, 21 Stephen Street
London
W1T 1LN
UK
Contact person: Vicki Akinosho
E-mail: vicki.akinosho@bfi.org.uk
NUTS: UKI
Internet address(es)
Main address: https://in-tendhost.co.uk/bfi/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home
I.4) Type of the contracting authority
Other: NDPB
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Video Digitisation Services
Reference number: 2025/418
II.1.2) Main CPV code
92110000
II.1.3) Type of contract
Services
II.1.4) Short description
The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
750 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
92110000
92100000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Berkhamsted
II.2.4) Description of the procurement
The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (and audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive’s conservation teams.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80%
Cost criterion: Price
/ Weighting: 20%
II.2.11) Information about options
Options:
Yes
Description of options:
One year option to extend.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-006826
Section V: Award of contract
Contract No: 2025/418
Title: Video Digitisation Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/09/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
CJP Broadcast Service Solutions Ltd
Unit 7, Oaklands Business Centre, Stoney Hill Industrial Estate, Whitchurch, Ross-on-Wye, Herefordshire
Ross -on-Wye
HR9 6BX
UK
NUTS: UKG11
Internet address(es)
URL: www.cjp-bss.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
DC1 GmbH Media & Object Digitisation
Carl-Bertelsmann-Str. 161F, D-33332 Guetersloh, Germany.
Guetersloh
DE
NUTS: DE
Internet address(es)
URL: www.dc1-online.de
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Memnon Archiving Services
Unit 15, Youngs Industrial Estate, Stanbridge Road, Leighton Buzzard LU7 4QB
Leighton Buzzard
LU7 4QB
UK
NUTS: UKH2
Internet address(es)
URL: www.memnon.com
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
OvationData Limited
Unit 10, Crayfields Industrial Park Orpington Kent BR5 3HP
Orpington
BR5 3HP
UK
NUTS: UKJ4
Internet address(es)
URL: www.ovationdata.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 750 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Framework has been awarded to four Suppliers.The Framework has been awarded for 3 years with an option to extend for one year.The Standstill period has been concluded successfully.
VI.4) Procedures for review
VI.4.1) Review body
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
E-mail: vicki.akinosho@bfi.org.uk
Internet address(es)
URL: www.bfi.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
09/09/2025