Summary
- OCID:
- ocds-h6vhtk-0597f5
- Published by:
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Authority ID:
- AA0221
- Publication date:
- 10 September 2025
- Deadline date:
- -
- Notice type:
- UK5
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Award of a two (2) year contract with three annual extensions (2+1+1+1) for middleware that supports the digital health records transformation project within Hywel Dda University Health Board (HDUHB).As HDUHB works towards digitalising patient health records, middleware is required to bridge the document scanners to the electronic document record management system (EDRMS). Without the middleware, documents scanned will not be converted and uploaded for storing in the EDRMS, resulting in error-prone and time-consuming manual uploads. Through integrating middleware, the file formatting and uploading is an automated process, allowing for a greater volume of documents to be scanned and uploaded, making the patient health record project more efficient and effective.
Full notice text
Scope
Procurement reference
P0349
Procurement description
Award of a two (2) year contract with three annual extensions (2+1+1+1) for middleware that supports the digital health records transformation project within Hywel Dda University Health Board (HDUHB).
As HDUHB works towards digitalising patient health records, middleware is required to bridge the document scanners to the electronic document record management system (EDRMS). Without the middleware, documents scanned will not be converted and uploaded for storing in the EDRMS, resulting in error-prone and time-consuming manual uploads. Through integrating middleware, the file formatting and uploading is an automated process, allowing for a greater volume of documents to be scanned and uploaded, making the patient health record project more efficient and effective.
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Supplier
Ricoh UK Ltd
Identification register:
Address 1: 2nd Floor, 900 Pavilion Drive
Town/City: Northampton
Postcode: NN4 7RG
Country: United Kingdom
Public Procurement Organisation Number: PMHC-4165-CBLG
Email: Sarah.Sanders@ricoh.co.uk
Type:
Procedure
Procedure type
Direct award
Description of how these justifications apply
Due to technical reasons, including interoperability reliance on the middleware to work with both document scanners and EDRMS, a code will be developed by the provider, which results in intellectual property. As such, there is only a single supplier who can fulfil this contract requirement.
Direct award justification
Single suppliers intellectual property exclusive rights
Lots
Divided into 1 lots
Lot number: 1
Status: Complete
Contract
Middleware for Digital Health Records Transformation Project
ID: 1
Status: Pending
Related lots
1
Date the contract will be signed (estimated)
30 September 2025, 23:59PM
Can this contract be extended?: Yes
Value
211041.15 GBP Excluding VAT
253249.38 GBP Including VAT
CPV classifications
- 48000000 - Software package and information systems
Is the total value above threshold?
Above threshold
Contract dates (estimated)
01 October 2025, 00:00AM to 31 October 2027, 23:59PM
Extension end date (if all the extensions are used): 31 October 2030
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 48000000 |
Software package and information systems |
Computer and Related Services |
Delivery locations
| ID |
Description
|
| 1000 |
WALES |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a