The procurement documents are available for unrestricted and full direct access, free of charge at:
Lot No: 1
II.2.1) Title
Insurance for Property & related Business Interruption risks (possibly including Property Owners Liability) as required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66510000
66000000
66515200
66516000
66516500
66516400
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract
documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of
the procurement
Lot No: 2
II.2.1) Title
Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) as required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66000000
66510000
66518100
66515200
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for terrorism insurance as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along
with the Invitation to Tender. Bidders are required to submit
the appropriate SPD, completed in full in order to be considered for Stage 2 of
the procurement
Lot No: 3
II.2.1) Title
Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66518100
66515200
66510000
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for terrorism insurance as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along
with the Invitation to Tender. Bidders are required to submit
the appropriate SPD, completed in full in order to be considered for Stage 2 of
the procurement
Lot No: 4
II.2.1) Title
Insurance and related services associated with Cyber Risk required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66518100
66516400
66516000
66515410
66515411
66510000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract
documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
Lot No: 5
II.2.1) Title
Insurance and related services associated with Professional Indemnity Risks as required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66518100
66516400
66516000
66515410
66515411
66510000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract
documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
Lot No: 6
II.2.1) Title
Insurance and related services associated with Directors and Officers Liability, and Entity as required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66518100
66516400
66516000
66515410
66515411
66510000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract
documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
Lot No: 7
II.2.1) Title
Insurance and related services associated with Crime Risks as required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66518100
66516400
66516000
66515410
66515411
66510000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract
documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
Lot No: 8
II.2.1) Title
Insurance and related services associated with Motor Fleet as required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66518100
66516400
66516000
66515410
66515411
66510000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract
documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
Lot No: 9
II.2.1) Title
Insurance and related services associated with Engineering as required by Kingdom Housing Association
II.2.2) Additional CPV code(s)
66518100
66516000
66516400
66515410
66515411
66510000
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Kingdom Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Kingdom Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers. The
Contract will follow the two-stage Competitive Procedure with Negotiation with
bidders being selected on the basis of the responses contained in the pre
qualifying SPD. Bidders will be expected have the capability, capacity, financial
and economic standing and experience to perform the contract. SPDs must be
completed in full with all relevant information supplied. The Contract will be
awarded on the basis of Most Economically Advantageous Tender, with specific
evaluation criteria detailed within the Invitation To Tender and contract
documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial three year period with the option to extend for
a further two years at Kingdom Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A Summary of Kingdom's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As a minimum, you are required to demonstrate:
1) you are an insurance broker registered with and regulated by the UK Financial
Conduct Authority or an insurer authorised /and or
regulated by the UK Financial Conduct Authority indicating the types of
insurance/service the bidder is authorised to arrange or provide
(See question 4a of SPD)
2) the financial ability and strength to deliver the programme (see question 4b of
SPD)
3) the governance arrangements of the bidding organisation and where part of a
larger Group, the title, positioning and legal status of the
bidding organisation within that Group
4) the ability to provide social landlords with a choice of insurers and/or options
5) a record of successful provision of relevant services to other organisations that
are similar in profile to the contracting authority (see
question 4C1.2 of SPD)
6) a skilled and competent service team, being client relationship management,
technical staff, broking/underwriting expertise, claims
managers and risk managers (see question 4C6 of SPD)
7) your commitment to delivering quality service to Key Housing Association,
including that provided by any third party contractor
employed by you or by the insurers you propose (see question 4C10 of SPD)
8) your ability to demonstrate client satisfaction on at least 3 similar contracts
9) commitment to corporate and individual professional development defined by
the CII or similar professional organisation (see questions
4c&4D of SPD)
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
(1) All candidates will be required to provide evidence of relevant insurance limits as
detailed in the SPD
(2) All candidates will be required to provide a statement, covering the 3 previous
financial years including the overall turnover of the
bidder and the turnover in respect of the activities which are of a similar type to the
subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts
from those accounts relating to their business.
(4) all candidates will give a clear description of the bidding company's status within
any larger Group, where appropriate.
(5) Financial ratings of all risk carriers must be provided within Tender response
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
1) A statement of the bidder's average annual number of staff and managerial staff
over the previous 3 years in the part of any Group
proposing to deliver the service
(2) Details of the educational and professional qualifications of their managerial
staff; and those of the person(s) who would be responsible
for providing the services specified within this Contract or carrying out the work
under the contract;
(3) An indication of the proportion of the contract which the services provider
intends possibly to subcontract
Between three or five years, from the date of this notice.
Bidders should note that for reasons of confidentiality, full Tender specification and
those Bidders that are selected to proceed to the Invitation to Tender Stage. Sufficient
within the SPD to enable the Bidder to decide whether to participate in this process.
NOTE: To register your interest in this notice and obtain any additional information
The buyer has indicated that it will accept electronic responses to this notice via the
Postbox facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch
closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see:
Information will be included in the Invitation to Tender at the next stage of the process.
Download the copy of the online SPD document here (to be completed online through
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=808033
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=808033
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=808033.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=808033