Reactive Maintenance Measured Term Contract

Procurement reference

RCT21

Procurement description

Reactive Maintenance Measured Term Contract on behalf of Rhondda Cynon Taf CBC and Merthyr Tydfil CBC.

A brief description of the nature of the Works is given below as an indication of the general character and scope of works envisaged. The description is not intended to set precise limits to the various classifications of works since the works, being essentially of a maintenance nature, will be varied.

• Emergency works within normal working hours and outside working hours to include restoration of essential service, unblocking drains, making safe, secure and weathertight.

• Emergency demolitions which may include non-council buildings

• Minor building works/alterations

• Minor demolition

• Roof repairs to both pitched and flat design

• Carpentry repairs including door/window replacement

• Plumbing work

• Electrical installation and repair works

• Drainage work including clearing blockages, surveys, repairs and replacement

• Glazing work to both single and double glazed windows including temporary boarding up where necessary

• Repairs to structures including temporary shoring, rebuilding and repointing

• Internal and External decorations

• Works of adaptation including installation of external galvanised handrails, internal timber mopstick handrails, access ramps and bathroom alterations

• Small building works

• Works to comply with the Disability Discrimination Act

• Works within public Highways

• Scaffolding / towers

• Minor works with asbestos - note you are not expected to undertake any large scale, significant or asbestos specific works as part of this contract, only non-licensed works that are small/minor in nature where asbestos may be disturbed by virtue of items being fixed to, near to, require minor sealing or repair, decorative finishes or similar, where agreed with the appropriate Council. This work may entail NNLW.

• Any other work as instructed by the CA

Work excluded:

• Boiler plant (installation, servicing and maintenance)

• Gas services

• Kitchen equipment (servicing & maintenance)

• Fan convector heaters (servicing & maintenance)

• Fire alarms (servicing & maintenance)

• Emergency lights ( servicing & maintenance)

• Emergency generators (routine maintenance)

• Stage lighting (periodic testing)

• Pottery kilns (servicing & maintenance)

• Lifts and hoists(installation, servicing& maintenance)

• Intruder alarms (installation and maintenance)

• CCTV systems (installation and maintenance)

• Sewage pumps (installation, servicing and maintenance)

• Portable appliance testing

• Periodic inspection and testing of electrical installation in buildings

• Swimming pools (servicing & maintenance)

• Automated doors, shutters & barriers (routine maintenance)

As this contract is to provide multi service responsive maintenance, the successful supplier must be able to provide all trades to deliver the contract.

It is a mandatory requirement that the successful supplier must be able to respond to call outs 24/7 and to attend site within 2 hrs (RCT) and 1 hr (Merthyr CBC) of receiving the call. Contractors who are unable to meet this requirement will be eliminated.

Main category

Services

Delivery regions

• UKL - Wales

Total value (estimated, excluding VAT)

8000000 GBP to 8000000GBP

Contract dates (estimated)

01 February 2026, 00:00AM to 31 January 2029, 23:59PM

Extension end date (if all the extensions are used): 31 January 2030

Is a framework being established?

Yes

Rhondda Cynon Taf CBC

Merthyr Tydfil County Borough Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Percentage fee charged to suppliers

0%

Type of framework

Closed

Maximum number of suppliers

9

Award method when using the framework

Without reopening competition

Framework operation description

As set out in the procurement documents.

Description

Reactive Maintenance services to establishments located within the Aberdare & Pontypridd Areas as per - Appendix 1 - Establishment List

CPV classifications

• 50700000 - Repair and maintenance services of building installations

Delivery regions

• UKL - Wales

Lot value (estimated)

3600000 GBP Excluding VAT

4320000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 February 2026, 00:00AM

Contract end date (estimated)

31 January 2029, 23:59PM

Extension end date (estimated)

31 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for a further 12 months

Description of how multiple lots may be awarded

The Council is procuring a standard Framework Agreement and will be structured to include the following Lots as set out in the table below. Providers can tender for all lots.

Lot Area Number awarded on Framework

1 RCT East 1 Awarded, 2 Reserves

2 RCT West 1 Awarded, 2 Reserves

3 Merthyr Tydfil 1 Awarded, 2 Reserves

A provider will not be awarded a position as main contractor on both lots 1 and 2. After, evaluation and should it be the case that a provider has scored highest points for both lots then the Council shall proceed with the following process:

• Award the lot that the contractor scores highest against, or

• Award the lot that the contractor has offered the most commercially advantageous terms for.

• If the above cannot differentiate then the Council shall ask the contractor for their preference.

• Appoint the contractor as reserve to the non-awarded lot.

For the avoidance of doubt a contractor may be awarded a place as main contractor on Lot 3 and Lot 1 or 2

Award criteria

Description

Reactive Maintenance services to establishments located within the Rhondda & Llantrisant Areas as per - Appendix 1 - Establishment List

CPV classifications

• 50700000 - Repair and maintenance services of building installations

Delivery regions

• UKL - Wales

Lot value (estimated)

3200000 GBP Excluding VAT

3840000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 February 2026, 00:00AM

Contract end date (estimated)

31 January 2029, 23:59PM

Extension end date (estimated)

31 December 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for a further 12 months

Description of how multiple lots may be awarded

The Council is procuring a standard Framework Agreement and will be structured to include the following Lots as set out in the table below. Providers can tender for all lots.

Lot Area Number awarded on Framework

1 RCT East 1 Awarded, 2 Reserves

2 RCT West 1 Awarded, 2 Reserves

3 Merthyr Tydfil 1 Awarded, 2 Reserves

A provider will not be awarded a position as main contractor on both lots 1 and 2. After, evaluation and should it be the case that a provider has scored highest points for both lots then the Council shall proceed with the following process:

• Award the lot that the contractor scores highest against, or

• Award the lot that the contractor has offered the most commercially advantageous terms for.

• If the above cannot differentiate then the Council shall ask the contractor for their preference.

• Appoint the contractor as reserve to the non-awarded lot.

For the avoidance of doubt a contractor may be awarded a place as main contractor on Lot 3 and Lot 1 or 2

Award criteria

Description

Reactive Maintenance services to establishments located within the boundaries of Merthyr CBC as per - Appendix 2- Establishment List

CPV classifications

• 50700000 - Repair and maintenance services of building installations

Delivery regions

• UKL - Wales

Lot value (estimated)

1200000 GBP Excluding VAT

1440000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 February 2026, 00:00AM

Contract end date (estimated)

31 January 2029, 23:59PM

Extension end date (estimated)

31 January 2030, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for a further 12 months

Description of how multiple lots may be awarded

The Council is procuring a standard Framework Agreement and will be structured to include the following Lots as set out in the table below. Providers can tender for all lots.

Lot Area Number awarded on Framework

1 RCT East 1 Awarded, 2 Reserves

2 RCT West 1 Awarded, 2 Reserves

3 Merthyr Tydfil 1 Awarded, 2 Reserves

A provider will not be awarded a position as main contractor on both lots 1 and 2. After, evaluation and should it be the case that a provider has scored highest points for both lots then the Council shall proceed with the following process:

• Award the lot that the contractor scores highest against, or

• Award the lot that the contractor has offered the most commercially advantageous terms for.

• If the above cannot differentiate then the Council shall ask the contractor for their preference.

• Appoint the contractor as reserve to the non-awarded lot.

For the avoidance of doubt a contractor may be awarded a place as main contractor on Lot 3 and Lot 1 or 2

Award criteria

Award criteria

Tender submission deadline

15 October 2025, 12:00PM

Enquiry deadline

06 October 2025, 12:00PM

Date of award of contract

10 December 2025, 23:59PM

Submission address and any special instructions

https://etenderwales.bravosolution.co.uk ITT reference 118721or copy and paste into browser:https://etenderwales.bravosolution.co.uk/go/6394620101994D876C3D

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

15 September 2029, 23:59PM

Languages that may be used for submission

• English